Specialty Clerk Registar

About the Employer

Overview

Job Title - Registrar-Specialty Clerk - --- - --- - Job Description - The Registrar-Specialty Clerk will assist in the efficiency of the day-to-day operations of the department or campus. - --- - --- - Reports to - Departmental Administrator - --- - --- - Job Goal - To assist in the efficiency of the day-to-day operations of the department or campus. - --- - --- - Pay Grade - Clerk Salary Scale - --- - --- - FLSA Status - Non-Exempt - --- - --- - Performance Responsibilities - Mental Demands/Physical Demands - Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting motion: repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching lifting: occasional light lifting and carrying (less than 15 pounds). - --- - --- - Environmental Factors - Frequent districtwide travel; occasional statewide travel. - --- - --- - Tools/Equipment Used - Standard office equipment including personal computer and peripherals. - --- - --- - Posture - Prolonged sitting; - --- - --- - Motion - Occasional bending/stooping, pushing/pulling, and twisting motion: repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching lifting: occasional light lifting and carrying (less than 15 pounds). - --- - --- - Environment - Frequent districtwide travel; occasional statewide travel. - --- - --- - Mental Demands - Work with frequent interruptions; maintain emotional control under stress. - --- - ---
• Answer the school phones promptly, take detailed messages as necessary and direct calls.
• Effectively communicate with parents and staff on school matters.
• Maintain a friendly attitude with parents and staff.
• Receive calls and visitors to the school office, answer questions and refer to the appropriate school staff.
• Perform receptionist, secretarial and administrative support duties for the assigned staff members.
• Write and distribute student and staff bulletins.
• Responsible for incoming, outgoing, and interoffice mail, notices, memos, directives, etc.
• Assists in keeping school attendance records, and record reasons for absences.
• Issue slips and passes to students as appropriate.
• Assists in maintaining the scheduled use of school facilities.
• Assists in keeping the school calendar.
• Assists in ensuring safety of students.
• Notify maintenance department of necessary repair.
• Establish and maintain school recordkeeping and filing systems.
• Contact students and parents and make appointments.
• Assists in maintaining school accounting records, including substitute teacher and classified employee timecards.
• Assists in maintaining student records and processing enrollments and transfers.
• Adheres to requirements for confidentiality regarding student records; discreetly handle information pertaining to staff, parents, and students that could be of a sensitive nature.
• Attends all mandatory meetings and training programs.
• Participates in professional growth activities when requested.
• Assists in orientation of new teachers or substitute teachers to school procedures.
• Assemble and distribute various testing materials and information.
• Receive students sent to school office and process appropriately.
• Collect monies, issue receipts, prepare deposits for the district business office.
• Receive and distribute mail to the appropriate people.
• Operate a variety of office equipment including a computer, input and retrieve data and text, organize and maintain disc storage and filing.
• Secretarial standards, methods, and procedures, including business letter writing and basic report preparation.
• Assists in organizing office workflow to meet deadlines.
• Train and supervise others in school office staff functions.
• Learn pertinent policies and procedures for the district and apply them with good judgment.
• Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.
• Performs such other duties as assigned by the Special Education Director or Chief Education Officer and Superintendent.