Secondary School Principal Secretary

About the Employer

Experience

Three years secretarial experience, preferably in a public education environment

Job Title (for context)

Associate Principal Secretary - Secondary School

Exemption Status

Non-exempt

Reports To

Campus Administrator

Terms of Employment

12 months

Primary Purpose

Ensure the efficient operation of the school office and provide clerical services for administrators, teachers, and other staff.

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Ability to use computer and software to develop spreadsheets, databases, and perform word processing
• Proficient skills in keyboarding, file maintenance, and 10-key
• Effective organizational, communication (verbal and written), and interpersonal skills
• Knowledge of basic accounting principles

Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.

• Promptly report to the immediate supervisor or superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files, and general financial information of the district.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Clerical Support

• Assist parents, students, teachers, and administrative staff, as needed.
• Receive calls, take reliable messages, and route to appropriate staff.
• Perform clerical duties as assigned.
• Maintain confidentiality.

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, and reports using personal computer.
• Compile and issue attendance warning letters to parents as needed.
• Assist administrator with student discipline in processing documentation of the incident and punishment assessed.

Student Assistance

• Provide students with information concerning attendance records and communicate with parents regarding attendance.
• Inform students of Saturday school attendance requirements and maintain records.
• Administer medication and assist students with medical needs in the absence of the nurse, as needed.

Professional Growth and Development

• Participate in professional learning, staff meetings, and special events as assigned.
• Maintain familiarity with district initiative to better serve the needs of students.

Communication

• Articulate the district’s mission and goals to the community and solicit community support.

Tools/Equipment Used

Standard office equipment including computer, printer, peripherals, telephone

Posture, Motion, Lifting

• Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
• Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance

Environment

Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours

Mental Demands

Maintain emotional control under stress, work with frequent interruptions