School Administrative Assistant

About the Employer

School Administrative Assistant - Loring Elementary School

Position Summary

The school administrative assistant performs administrative assistant and clerical duties to support and facilitate the day-to-day operations and communications of the elementary school.

Key Duties & Responsibilities

Answers the telephone and takes messages; Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors; Monitors all visitors entering the building and oversees the security of the building entrance;

Oversees use of public address system;

Filing;

Assists with school mailings; Assists with recordkeeping requirements; Collects and processes state-required CORI forms for staff, parents, and volunteers;
Maintains student information including database, student records, class lists, state required mandatory testing scores and all documentation the state requires under the new regulations regarding student information; Arranges orientation and registration meetings; works with school nurse to ensure immunization requirements; requests and maintains the student records; Contacts parents for verification of student absences when necessary; Processes student transfers; Oversees daily attendance; organizes student dismissal list and produces daily attendance list;

Monitors student absentee call-in system, contacts parents for verification of student absences when necessary;

Performs routine clerical functions such as distributing mail and notices, filing, general word processing for building staff, and overseeing use and maintenance of office equipment;

Maintains master calendar of events for the school, working closely with different staff members and outside organizations; Assists teachers with organization of field trips; Coordinates with outside groups requesting use of school facilities;

Collects and organizes money for deposit by the parent organization;

Participates in safety & security programs;

Fields emails from outside regarding student attendance and directing parents; Maintains school lost and found;

Makes all deliveries;

Performs other job-related duties as assigned by the principal or designee.

Qualifications

Must be a high school graduate; associate degree preferred; Prior administrative assistant experience preferred;

Must have prior experience (intermediate use) with Microsoft Office, Excel & Google Apps;
Must have excellent verbal and written communication skills and strong interpersonal skills as he/she deals directly with the public on a daily basis;

Must be self-motivated, flexible, very well organized;

Must be detailed oriented, with analytical and problem solving skills, along with customer service abilities and other related characteristics.

Classification & Hourly Range

Classification: ESPAS Level 7 Unit Position
Hourly Range: $25.82-$28.97+
Schedule: 1.0 FTE