Payroll Operations Coordinator

About the Employer

Payroll Coordinator Job Description

Job Summary

Quabbin Regional School District is seeking an experienced Payroll Coordinator to handle all functions of in-house payroll processing.

Key Responsibilities

Weekly and Biweekly Payroll Processing

Receives data and computes all payrolls, making deductions for income tax, retirement, health and medical insurance, and other necessary deductions. Processes warrants and prepares for signature as directed by Director of Administrative Services. Prepares all tax forms relating to payroll matters.

Collaboration with District Officials

Works closely with District Treasurer, Assistant Treasurer, Massachusetts Teachers' Retirement System, Worcester Regional Retirement System, 403(b) Third Party Administrator, and Financial Advisors. Communicates effectively with Union and Collective Bargaining Unit Officers, and others as needed.

Administrative Tasks

Keeps record of staff leaves and absences and works with employees and department managers to ensure accuracy. Gathers and reports data for retirement applications and verification of employment. Verifies all amounts before and after checks are processed.

Other Responsibilities

Assists in regular ED transportation coordination.

Minimum Qualifications

Knowledge of basic accounting principles Strong mathematical and data entry skills Proficient in use of computer programs including Microsoft Office and Google Suites and accounting programs - position requires strong Excel skills Ability to proficiently learn new software as needed Understanding of collective bargaining agreements Ability to multitask and prioritize work Ability to work independently Ability to meet strict deadlines and perform under pressure with frequent interruptions Ability to maintain a high level of confidentiality Strong critical thinking, problem-solving, communication, and customer service skills Knowledge of relevant federal, state, and local laws related to essential functions Ability to communicate effectively both orally and in writing Ability to maintain good public relations and to maintain effective collaborative working relationships with District officials, administrators, employees, and the general public and to respond in a courteous and professional manner

Salary and Benefits

Full year position. Salary commensurate with experience in similar setting.