Payroll Benefits Specialist

About the Employer

Payroll and Benefits Specialist (Finance)

Job Summary

Provide customer service to employees in regards to payroll and benefit inquiries, maintain enrollment in benefit programs and ensure employees are paid promptly and accurately.

Essential Duties and Responsibilities

Act as First Point of Contact

Act as first point of contact for payroll and benefit inquiries.

Maintain Payroll and Benefit Records

Maintain all payroll and benefit records for new and existing employees.

Assist in Payroll Processing

Assist in all areas of the preparation and processing of bi-weekly payroll.

Process Payroll and Benefits Deductions

Process payroll and benefits deductions accurately and timely into the payroll system.

Enter Payroll and Benefits Adjustments

Enter payroll and benefits adjustments for overpayment and collection and communication to employees.

Manage Benefit Plans and COBRA

Manage participants under benefit plans and COBRA.

Prepare and Process Deposits and Employment Verifications

Prepare and process deposits and employment verifications.

Assist with Time and Attendance Entry

Assist employees and supervisors with time and attendance entry.

Verify and Distribute Payroll Checks

Verify and distribute biweekly payroll and accounts payable checks.

Create and Maintain Employee Files

Create and maintain new and existing employee files.

Assist with Benefits Open Enrollment

Assist with benefits open enrollment and new hire benefits enrollment.

Monitor Life Status Change Requests

Monitor and processes life status change requests and employee information changes.

Coordinate Wellness Program and Events

Assist in coordinating the district’s wellness program and related benefits events to employees.

Establish Good Rapport and Maintain Confidentiality

Establish and maintain good rapport with employees and vendors.

Perform Other Job-Related Duties

Perform other job-related duties as assigned.

Education

High school diploma or GED required. Associate's degree in accounting, finance, or related field preferred.

Experience

Three (3) or more years of accounting, financial support, or similar duties required. Experience in public school accounting preferred. Experience with Visions or equivalent HR/payroll software system preferred. Experience with Google platforms preferred. Intermediate skill level in Microsoft Office Suite including Excel and Word preferred.

Licensing/Certifications

Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Computer Skills

Demonstrated competency in computer literacy, word processing, and Excel. Knowledge of business math concepts, filing and record-keeping principles, uses and properties of supplies and equipment, applicable federal, state, and local laws, codes, regulations, interpersonal skills, customer service principles, modern office technology.

Skill in

Prioritizing and managing multiple projects in a fast-paced environment. Working under pressure. Coordinating deadlines and prioritizing work demands. Gathering data, analyzing findings, and applying logic and reason. Providing attention to detail. Computer digital literacy and Excel. Researching industry trends, solutions, and best practices. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public, and others.

ADA and Other Requirements

Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Work Calendar

253 days per year.

Grade

S (Salary)

Approved/Revised Dates

Approved: Revised: 12/1/2020

Summary

This position provides customer service to employees in regards to payroll and benefit inquiries, maintains enrollment in benefit programs, and ensures employees are paid promptly and accurately.

Essential Duties and Responsibilities

Act as first point of contact for payroll and benefit inquiries. Maintain all payroll and benefit records for new and existing employees.
Assist in all areas of the preparation and processing of bi-weekly payroll.
Process payroll and benefits deductions accurately and timely into the payroll system.
Enter payroll and benefits adjustments for overpayment and collection and communication to employees.
Manage participants under benefit plans and COBRA.
Prepare and process deposits and employment verifications.
Assist employees and supervisors with time and attendance entry.
Verify and distribute biweekly payroll and accounts payable checks.
Create and maintain new and existing employee files.
Assist with benefits open enrollment and new hire benefits enrollment.
Monitor and processes life status change requests and employee information changes.
Assist in coordinating the district’s wellness program and related benefits events to employees.
Establish and maintain good rapport with employees and vendors.
Perform other job-related duties as assigned.

Education

High school diploma or GED required. Associate's degree in accounting, finance, or related field preferred.

Experience

Three (3) or more years of accounting, financial support, or similar duties required. Experience in public school accounting preferred. Experience with Visions or equivalent HR/payroll software system preferred. Experience with Google platforms preferred. Intermediate skill level in Microsoft Office Suite including Excel and Word preferred.

Licensing/Certifications

Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Computer Skills

Demonstrated competency in computer literacy, word processing, and Excel. Knowledge of business math concepts, filing and record-keeping principles, uses and properties of supplies and equipment, applicable federal, state, and local laws, codes, regulations, interpersonal skills, customer service principles, modern office technology.

Skill in

Prioritizing and managing multiple projects in a fast-paced environment. Working under pressure. Coordinating deadlines and prioritizing work demands. Gathering data, analyzing findings, and applying logic and reason. Providing attention to detail. Computer digital literacy and Excel. Researching industry trends, solutions, and best practices. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public, and others.

ADA and Other Requirements

Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Work Calendar

253 days per year.

Grade

S (Salary).

Approved/Revised Dates

Approved: Revised: 12/1/2020

Summary

This position provides customer service to employees in regards to payroll and benefit inquiries, maintains enrollment in benefit programs, and ensures employees are paid promptly and accurately.

Essential Duties and Responsibilities

Act as first point of contact for payroll and benefit inquiries. Maintain all payroll and benefit records for new and existing employees.
Assist in all areas of the preparation and processing of bi-weekly payroll.
Process payroll and benefits deductions accurately and timely into the payroll system.
Enter payroll and benefits adjustments for overpayment and collection and communication to employees.
Manage participants under benefit plans and COBRA.
Prepare and process deposits and employment verifications.
Assist employees and supervisors with time and attendance entry.
Verify and distribute biweekly payroll and accounts payable checks.
Create and maintain new and existing employee files.
Assist with benefits open enrollment and new hire benefits enrollment.
Monitor and processes life status change requests and employee information changes.
Assist in coordinating the district’s wellness program and related benefits events to employees.
Establish and maintain good rapport with employees and vendors.
Perform other job-related duties as assigned.

Education

High school diploma or GED required. Associate's degree in accounting, finance, or related field preferred.

Experience

Three (3) or more years of accounting, financial support, or similar duties required. Experience in public school accounting preferred. Experience with Visions or equivalent HR/payroll software system preferred. Experience with Google platforms preferred. Intermediate skill level in Microsoft Office Suite including Excel and Word preferred.

Licensing/Certifications

Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Computer Skills

Demonstrated competency in computer literacy, word processing, and Excel. Knowledge of business math concepts, filing and record-keeping principles, uses and properties of supplies and equipment, applicable federal, state, and local laws, codes, regulations, interpersonal skills, customer service principles, modern office technology.

Skill in

Prioritizing and managing multiple projects in a fast-paced environment. Working under pressure. Coordinating deadlines and prioritizing work demands. Gathering data, analyzing findings, and applying logic and reason. Providing attention to detail. Computer digital literacy and Excel. Researching industry trends, solutions, and best practices. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public, and others.

ADA and Other Requirements

Positions in this class typically require balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.

Work Calendar

253 days per year.

Grade

S (Salary).

Approved/Revised Dates

Approved: Revised: 12/1/2020