Payroll Benefits Specialist

About the Employer

Leave Replacement-Payroll & Benefits Specialist @ D.O. #1753

Job Summary

This is a long-term leave replacement position with an anticipated end date of November 30, 2026.

Position Information

Position Title: Payroll and Benefits Specialist Reports to: Director of Fiscal and Payroll Position Classification: PSE-OP Operational Support Level G Anticipated Start Date: September 8, 2026 Days per Year: Through November 30, 2026 Hours per Day: 8.0 Shift Time:

Position Responsibilities

This list of responsibilities is not exhaustive and may be supplemented as necessary.
Depending on the individual assignment, the employee may perform all or a combination of several of the following:

Enters, maintains, researches, and retrieves payroll information for all district employees using an online, partially automated system, following strict deadlines and procedures. Determines rates of pay, hours of work, and benefits for monthly, hourly, and substitute employees in accordance with collective bargaining agreements. Calculates, inputs, reviews, and audits time information, including overtime, stipends, extra duty, additional hours, and changes in employee status such as FTE changes, position changes, terminations, and new hires. Audits documentation for accuracy and informs district departments of rules and regulations related to retirement reporting, bargaining agreements, benefits, and workers' compensation. Performs manual calculations and warrants adjustments when the automated system is unable to process the data due to unusual circumstances. Assists with the reconciliation process for payroll-related vendor payments. Provides information to district employees regarding payroll records, reviews incoming paperwork for accuracy, and explains applicable procedures. Assists district employees with retirement information and completion of appropriate forms Acts as liaison between the fiscal department and schools to ensure proper charging to budget accounts.

Maintaining Records and Compliance

Maintains payroll archives and researches historical payroll and employment data for retirement inquiries or questions related to employment and pay. Ensures proper storage, labeling, retention, and disposal of records according to district and state of Washington retention requirements. Processes and assists employees with workers' compensation payroll and leave-related processes.

Analyzing Payroll Data and Supporting Reporting

Analyzes payroll data to support reporting, reconciliation, and compliance. Assists with the annual benefit open enrollment period and enters information into the insurance tracking system.

Communication and Coordination

Communicates payroll- and benefits-related information to employees, including changes affecting coverage, deductions, and reporting requirements. Enters, maintains, and audits Affordable Care Act (ACA) data in the Skyward system to support accurate recordkeeping and compliance with IRS Form 1095 reporting requirements. Participates in department meetings and required payroll, benefits, and system trainings, including WASBO and NWRD classes, to support compliance and system proficiency, as directed by the Director of Fiscal and Payroll.

Physical/Mental Requirements

The physical/mental requirements described are representative of those an employee may encounter while performing the essential functions of this job and may be supplemented as necessary.

Extended periods of computer use Use of telephone and office equipment Ability to perceive sound, use near/far vision, and maintain depth perception Ability to communicate clearly and professionally Ability to lift, carry, push, or pull 10 to 20 pounds frequently Ability to sit, stand, and walk for extended periods Ability to attend off-site trainings and workshops Work performed in an open office environment with frequent interruptions Some outdoor activity may be required; may encounter changing weather conditions and uneven surfaces

Reasonable Accommodation

Reasonable accommodation may be made to employ a person with a disability to perform the essential functions of the job.

Employment Conditions

This position is a PSE-represented role within the Office Personnel Association. All employment conditions, including vacation, holidays, and compensation, are governed by the PSE of Monroe Collective Bargaining Agreement. Work hours and schedule are determined by the district.

Evaluation Procedures

An annual evaluation of performance shall be completed by the department administration in accordance with district evaluation procedures.

Created June 2018 Updated February 2026