Office Clerk - Elementary School

About the Employer

Elementary Office Clerk - Fowlerville Elementary

Job Title

Elementary Office Clerk (for context)

Position Summary

The Elementary Office Clerk provides general clerical and office support to assist with the efficient daily operation of the school office. This position works alongside the Building Administrative Assistant to provide supplemental office support, but does not assume the primary administrative assistant duties. The clerk works under the direction of the Building Principal.

Essential Duties and Responsibilities

General Office Support

Greet students, parents, staff, visitors, and community members in a professional and welcoming manner. Follow visitor check-in procedures and the distribution of visitor passes in accordance with district safety procedures. Assist with telephone call questions and requests. Assist with general office duties including copying, scanning, filing, and mail distribution. Assist with preparing materials for school activities, events, registrations, and other building functions. Assist with organizing and maintaining office supplies, materials, copiers, and building work room supplies. Receive and distribute deliveries and packages. Assist with correspondence and communications as directed. Perform basic data entry and clerical tasks using district systems and software. Assist in maintaining an organized and professional office environment. Maintain confidentiality of student, employee, and district information. May fill in for the administrative assistant in their absence, but not required. Assist with routine office coverage during the scheduled workday. Maintain regular and predictable attendance.

Student and Parent Support

Provide support to students and parents who report to the office, including student sign-in and sign-out. Provide office support upon student arrival or dismissal times. Assist with storing, documenting, and dispensing student medications in accordance with district policies, procedures, and student care plans. Assist with distributing student materials, notices, and other communications. Assist with basic supervision of students who are temporarily waiting in the school office to be picked up. Assist with contacting parents or guardians as needed for basic student needs, such as pick-up, extra clothes, lunch, illness.

Attendance and Records Support

Assist with clerical tasks and data entry for student attendance and records. Assist with filing and maintaining student records, CA60, and documentation. Assist with processing forms and paperwork. Assist with enrollment-related paperwork and record organization.

Scope of Responsibility

The Elementary Office Clerk serves in a support capacity to the Building Principal and Administrative Assistant. The Elementary Office Clerk is not independently responsible for the overall operation of the school office or for functions assigned to the Building Administrative Assistant, including primary responsibility for student attendance, discipline records, payroll reporting, financial accounts, state reporting, enrollment reporting, or other administrative functions.

Minimum Qualifications

High school diploma or GED. Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position. Excellent understanding and knowledge of current technology and to utilize these skills every day in the performance of the position.

Preferred Qualifications

Experience working with students. Two years of experience working in an office environment.

Physical Requirements

While performing the duties of this position, the employee is regularly required to sit, stand, walk, communicate verbally, use a computer and other standard office equipment, and interact with students, staff, and members of the public. The employee may occasionally be required to bend, stoop, reach, and lift or move office materials and supplies weighing up to approximately 30 pounds.

Contract Location

Classification: 1, Category B, Clerks (LOA)
Work Schedule:
- 5.75 hours per day (continuous), 5 days a week
- Work year: 193 - 195 days

Start Date

Ten work days before student days with an option to work up to 8 hours a day during those 10 days with administrator approval.
Student schedule days per district calendar date: Five work days after students' last day.

Fowlerville Community Schools

Fowlerville Community Schools does not and shall not discriminate on the basis of race, color, national origin (ancestry), religion (creed), gender, gender expression, sexual orientation, marital status, disability or any other characteristic protected under applicable federal or state law in its programs and activities. Inquiries or complaints related to discrimination should be directed to: Director of Human Resources, Trisha Reed, Fowlerville Community Schools, 7677 Sharpe Road, Suite A, Fowlerville, MI 48836, (517)223-6018.