Office Administrative Specialist

About the Employer

Office Specialist - CGMS (2990)

The job of Office Specialist is done for the purpose/s of supporting school site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, students and staff.

Responsibilities

Adheres to the procedural directions, training, and oversight provided by the Data Specialist as related to student information Administers medications and/or first aid to students under the direction of a health care professional Answers incoming telephone calls Coordinates assigned projects and/or processes (e.g. new staff phones/mail, student discipline, purchase orders, mayor’s reading club, etc.) Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.) Ensures accuracy of attendance records; monitors students referred for illness, discipline, etc. Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work orders, transportation forms, cumulative folders, etc.) Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.) Processes documents, forms, mailings and materials (e.g. daily attendance, enrollment, instructional material, report data, etc.) Procures homework assignments from teachers for absent students Provides in-service training to school site staff Receives payments from students (e.g. fees, fines, lunch monies, etc.) Responds to inquiries of students, staff, other educational institutions and/or the public Assists other personnel and performs other duties, as assigned

Experience

Full-time during the school year, with benefits.

Requirements

High school diploma or equivalent Pre-employment proficiency test Criminal justice fingerprint/background clearance Ability to read, write and communicate clearly in English

This is an 11-month position.