Instructional Secretary - High School
About the Employer
Required Qualifications
Preferred Qualifications: Work Year: 189 days To Apply: Any person interested in these positions must submit an application online with licensure information and answer all questions by logging into https://teamonline.org see district information/internal staff postings. This deadline does not preclude further advertisement or recruitment.
• High school graduate or equivalent
• Minimum 2 years secretarial experience
• Must have computer experience and the ability to work with customized databases
• Proven verbal and written communication skills
• Excellent time management and organizational skills
• Demonstrated experience supporting students with special needs
• Ability to speak Albanian, Arabic, Nepali, Portuguese, Spanish, Vietnamese, or an African language.
• Demonstrated experience with second language acquisition
Job Description
Subject: 42 Week Educational Secretary Reports to: School Principal The following position is available for bid within the Educational Secretaries Unit. Preference for awarding this assignment will be given to those individuals who are appointed Word Processor. Accountability Objective: This position is accountable for performing routine office work, being highly qualified in English, grammar, and typing. The secretary must be mature and discreet and be able to meet people and handle sensitive material. The secretary shall have two years of successful office experience with progressively more important responsibilities. The secretary shall be computer literate with experience using a PC computer system. Principal Responsibilities:
• The secretary is a member of the clerical staff and as such is responsible for providing clerical support to the administrative staff, acting as a receptionist when necessary, and performing various changing tasks of their office to ensure that the office operation is run smoothly.
• Maintain the files of the office to which they are assigned in a standard and appropriate manner.
• Photocopy as required or requested, including listed copies on official correspondence.
• Respond on behalf of their office to official inquiries as directed by their supervisor.
• Assist in internal mail distribution.
• Greet all visitors courteously, determine their needs, check appointments, and direct or escort them to the proper person/office.
• Answer office telephone and respond appropriately to requests and/or channel calls to the proper person/office.
• Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of their supervisor in a professional and appropriate manner.
• Utilize the computer hardware and software placed at their disposal in the completion of their assigned tasks.
• Perform any other related duties or assignments as directed by their supervisor.
• Responsible for assuring equal educational opportunity to all individuals regardless of race, color, gender, age, marital status, religion, gender identity, national origin, sexual orientation, homelessness, or disability.