IEP Clerk - Elementary

About the Employer

Clerk: Individualized Educational Plan (IEP) - Ridgeway Elementary

Job Summary

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the individualized educational plan (IEP) process.

Essential Duties/Responsibilities

Assists special education staff with IEP process documentation including parent notification and follow-up to meetings. Tracks timeline for referrals, evaluations, and annual reviews. Completes Medicaid billing forms and SSIS forms. Utilizes the special education software to prepare related documentation. Makes copies of IEPs for review and use by special education, regular education teachers and parents. Maintains special education files and materials of instruction in an orderly manner. Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement. Performs other related duties as assigned within the same classification or lower.

Minimum Qualifications

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school diploma or equivalency certificate required.

Experience

One (1) year recent office, clerical, and/or administrative experience preferred; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities. Ability to successfully manage multiple tasks simultaneously. Excellent organizational, analytical, and planning skills. Excellent inter-personal and problem-solving skills. Demonstrated oral and written communication skills. Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees. Demonstrated ability to effectively work and communicate with diverse populations. Demonstrated proficiency with business technology applications (e.g. video/web conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

Driving Requirements

N/A

Leadership Role

N/A

Physical Demands/Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Standing: under 1/3 percent of the time Walking: under 1/3 percent of the time Sitting: over 2/3 percent of the time Keyboarding: between 1/3 and 2/3 percent of the time Talking: between 1/3 and 2/3 percent of the time Hearing: between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position.

Vision

The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

No special vision requirements

Work Environment

Location: Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

Moderate: between 1/3 and 2/3 percent of the time

Weight & Force

Lifting and carrying requirements: None

Travel Requirements

N/A

Job Information

Approved Date

7/1/2024

Established Date

9/1/2000

Title Code

D33220

Title

Clerk: Individualized Educational Plan (IEP)

Alternate Title

Clerk: Individualized Educational Plan

Reports To

Generic: Coordinator
Specific: Coordinator: Birth to Five

Organization

Division

Academics

Business Unit

Specialized Instruction & Early Intervention

Department

Birth to Five Programming & Services Accountability

Negotiated Agreement

Secretaries and Assistants Association of Anne Arundel County (SAAAAC)

HR Job Information

Unit

IV

Days Worked

191; 260

FLSA Exemption Status

Non-exempt

Grade

SG06

Click here to view terms of employment, benefits and salary scale. Scroll down to locate (Unit 4 - SAAAAC)

Essential Job

click here to view terms of employment, benefits and salary scale. Scroll down to locate (Unit 4 - SAAAAC)

Months Worked

10;12

Hours Worked

7

Job Family

Administrative and Office Support

Sub-function

Technical-Clerical Support