High School Registrar
About the Employer
High School Master Schedule Registrar Job Description
Job Title
High School Master Schedule Registrar (10146)
Location
Mountain View High School
Reports To
Principal/Associate Principal(s)
Department
Secondary
Hours/Work Times
8 hours per day (7:30 a.m. - 4:00 p.m., includes 30 minute unpaid lunch)
216 days per year
Will follow 216 registrar calendar
Position Duration
Permanent
Classification Group
Clerical Class IV
Salary Placement
New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.
Benefits
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB)
Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (with HDHP), and other supplemental benefits.
Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
Employment Terms
EPS offers paid holidays and paid time off, including but not limited to:
Sick Vacation Personal PTO Religious Bereavement leaveAdditional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position: PSE Office-Clerical Group CBA.
Statement
Evergreen Public Schools is committed to eliminating the predictability of outcomes by demographic group and strives to be a diverse community that provides each member with opportunities, access, resources, and support to succeed. Our goal is to recruit, hire, and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution.
Summary Statement
The High School Master Schedule Registrar is responsible for the organization and processing of all materials related to student information, including scheduling, grading, and academic records. The registrar also handles state reports related to student enrollment and withdrawal.
Essential Functions
Communicate effectively with students, staff, and the general public in person, by telephone, via email, and in writing. Prepare monthly enrollment count for state funding, including reconciling first 5-day enrollment count for district office for state funding purposes. Process enrollment and withdrawal of students. Develop master schedule with building principal. Ensure balance and placement of course offerings. Build sections into computer. Verify information, order schedule runs, analyze conflicts with principal, make adjustments as necessary to establish the best fit for student/teacher needs. Re-assess master schedule with principal for each upcoming term. Work with counselors, students, and parents regarding schedule changes, transcripts, graduation requirements, etc. Design and prepare forecasting materials for student scheduling for upcoming year. Compile all scheduling packets needed for student forecasting. Prepare and edit the curriculum guide for publication. Establish and maintain accurate student records for the high school as well as Clark College and the Running Start program. These records include grade changes, academic history, and transcripts. Verify accuracy of running start billing with district personnel. Evaluate and convert incoming academic credits from previous school outside the Evergreen School District in accordance with district and Office of Superintendent of Public Instruction (OSPI) regulations. Coordinate progress and grade reports in accordance with district timelines and mail copies to parents. Compile list for the ordering and printing of diplomas, graduation programs, etc. Work with counselors clearing seniors academically for graduation. Organize diplomas (financially/academically cleared) for handout after graduation ceremony. Create custom reports and extract files for district personnel, administrators, teachers, and staff members. Submit courses for approval to the NCAA Clearinghouse. Train 10-month registrar/secretary.Other Responsibilities
Perform other related duties as assigned.
Physical Demands Required
Vision (66-100%) Speaking (66-100%) Hearing (66-100%) Sitting (66-100%) Standing (up to 33%) Stooping (up to 33%) Bending (up to 33%) Lifting up to 25 lbs. (33-66%)Mental Demands Required
Reading (66-100%) Math (33-66%) Training (up to 33%) Detailed work (66-100%) Problem solving (66-100%) Constant interruptions (66-100%) Verbal communication (66-100%) Written communication (66-100%) Multiple concurrent tasks (66-100%)Tools and Equipment Necessary
Computer/Laptop, Telephone, Typewriter, 10-key Calculator, all copy machines, and other tools and equipment necessary to perform the essential functions as listed above.
Minimum Qualifications
Typing/Keyboarding of 50 wpm. A minimum of one year experience entering, editing, and data-mining information in/from a student information system. A minimum of two years of experience in a related field, or equivalent training. Previous registrar experience preferred. Demonstrated ability to perform on the computer, using Windows environment and related Microsoft applications. Must possess a good math aptitude. Demonstrated ability to operate office equipment listed in the tools and equipment area above. Demonstrated ability to perform tasks accurately and in accordance with established guidelines. Demonstrated ability to problem solve. Demonstrated ability to handle multiple priorities at one time. Demonstrated organizational skills and a commitment to follow through. Demonstrated ability to establish positive relationships with others as part of a team.Knowledge, Skills, and Abilities Related to Cultural Competence and Equity
Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others. Supports a positive school environment that celebrates, respects, and values diversity, where learning is made relevant and meaningful to students of various cultures. Participates in activities and discussions that lead to increased cultural competence. Demonstrates a commitment to equitable outcomes for all students. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.Nondiscrimination Statement
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.