Grad Programs Coordinator
About the Employer
Administrative Coordinator, Graduate Programs, College of Liberal and Professional Studies
Job Title
Administrative Coordinator, Graduate Programs, College of Liberal and Professional Studies
Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate, and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.
Working Environment
Penn offers a unique working environment within the city of Philadelphia. The university is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Job Summary
In collaboration with the College of Liberal and Professional Studies (LPS), the Administrative Coordinator provides administrative and operational support to the Master of Chemical Sciences (MCS), Applied Geosciences Program (AGEO), Master of Environmental Studies (MES), and other LPS programs as assigned based on enrollment trends, staffing needs, strategic priorities, and program growth.
Responsibilities
Provide administrative, operational, and student services support Manage communications with prospective, admitted, and current students Coordinate inquiry management and enrollment-related activities Maintain program communication platforms and calendars Compile reports and student data Prepare academic and program communications Process financial transactions, reimbursements, and travel-related documentation Coordinate program events, orientations, recruitment activities, and student engagement initiatives Support registration, onboarding, and alumni outreach activities Maintain records, operational procedures, and workflow documentation Serve as a liaison with university offices to facilitate efficient program operationsQualifications
Required:
* High school graduate or degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
* Bachelor's degree and 2 to 3 years of related administrative, student services, higher education, enrollment management, customer service, or program support experience, or an equivalent combination of education and experience is strongly preferred.
Preferred:
* Experience working in higher education, graduate education, enrollment management, admissions, student services, or academic program administration.
* Experience with systems such as Slate, Freshdesk, Canvas, Concur, CourseLeaf/Banner, or similar platforms.
* Experience using AI-enabled tools and other technologies to improve workflow efficiency, support communications, enhance reporting processes, and streamline administrative operations.
Benefits
Penn offers a competitive benefits package that includes:
* Excellent healthcare and tuition benefits for employees and their families
* Generous retirement benefits
* A wide variety of professional development opportunities
* Supportive work and family benefits
* A wealth of health and wellness programs and resources
* Much more.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Pay Range
$21.52 - $29.00 hourly rate
Salary Offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level.
Internal Organization and Peer Data at Penn are also considered.
Professional Development
Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources
As a member of the Penn community, you have access to a wide range of university resources as well as cultural and recreational activities. Take advantage of the university's libraries and athletic facilities, or visit our arboretum and art galleries.
Discounts and Special Services
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn Arts and Cultural Centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
Time Away from Work
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family...whatever your personal needs may be.
Long-term Care Insurance
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-Life Resources
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional Development
Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources
As a member of the Penn community, you have access to a wide range of university resources as well as cultural and recreational activities. Take advantage of the university's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement...and you and your family can enjoy many of these activities for free.
Discounts and Special Services
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn Arts and Cultural Centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.