Financial Operations Manager
About the Employer
Job Summary
The School Business Manager of Finance and Operations is responsible for leading, supervising, and evaluating all aspects of the financial and operational functions of the school district, including budget, financial reporting, payroll, accounts payable, accounts receivable, purchasing and procurement, transportation, school nutrition, facilities, extended day, technology, and security. The successful candidate will collaborate with all other central office administrators and building leaders to fulfill financial needs of the district and maintain strong working relationships with town officials.
Financial Responsibilities
Prepare school operating and capital budgets. Lead the planning and implementation process for developing the annual operating, special revenue funds, and capital budgets, which reflect district priorities. Prepare budgets, financial analyses, documents, and reports of school department programs. Assist in system-wide strategic and long-range planning. Maintain and update budget database. Supervise all aspects of procurement including specification, development, analysis, and recommendations for bid award, purchase orders, distribution and inventory. Plan, develop, direct, coordinate, and maintain an integrated financial program for the school district, which supports the school committee and superintendent's commitment to an effective financial management and long-range planning program. Assist the superintendent in establishing district goals and objectives as a contributing member of the central office team. Supervise and maintain accounting and financial control systems for all school department funds, including local, state, and federal accounts. Ensure that the accounting system is in compliance with state, federal, and local laws as well as with sound accounting principles (chart of accounts, student activities, grants, revolving funds, operating, capital). Oversee the payroll functions of the district from new hires through retirements. Create and implement a plan for providing and funding capital projects. Prepare and submit all financial reports required by the Massachusetts Department of Elementary and Secondary Education (DESE) and other state and federal agencies. Keep superintendent and school committee apprised of budget issues/anomalies that arise. Supervise the preparation of appropriate federal, state, local reports and grants. Prepare state and federal financial reports in support of grants and compliance requirements, including but not limited to managing financial reporting requirements with the Department of Elementary and Secondary Education regarding end-of-year report data, per pupil expenditure data, reimbursement under Chapter 70, and reimbursement for transportation. Ensure the district's compliance with applicable federal, state, and local laws and regulations regarding budgeting, finance, accounting, and taxation. Oversee internal and external audits. Negotiate and execute contracts. Supervise the reconciliation of all bank accounts maintained by the school department (student activity accounts). Oversee compliance with procurement rules and regulations under the provisions of MGL Chapter 30B, 39M1/2(G) and MGL C149 and 44A1/2.
Operations Responsibilities
Oversee all capital expenditure projects including major facilities updates and building projects, including MSBA funded projects. Represent the district in a variety of legal, contractual, and other business matters. Oversee daily operations of the following departments: facilities, food services, extended day, transportation, and technology. Maintain inventory controls and equipment depreciation schedules when necessary.
Personnel Responsibilities
Assist the school committee in advising and/or monitoring collective bargaining negotiations and/or contracts concerning estimated costs and budget implications. Negotiate contracts for non-union, non-certified personnel. Receive, review, and process support staff requests for transfer in accordance with transfer policies and the needs of the district. Direct, supervise, and evaluate the managers of facilities, food services, extended day, transportation, and the director of technology. Supervise the staff of the business office.
Leadership and Administration Responsibilities
Act as advisor to the superintendent on all questions relating to the business, financial affairs of the school department. Attend all regularly scheduled school committee meetings and all other such meetings that the superintendent may require. Serve as the records access officer for the school department. Assume any and all tasks as may be assigned by the superintendent