Executive Secretary
About the Employer
Job Summary
Provide secretarial services to the principal and associate principals, establish and maintain files for the principal and school office, interact positively with parents, volunteers, visitors, students, and staff, revise and edit school/principal publications and correspondence, maintain school displays, supervise students in the office area, prepare necessary district and state reports, organize large school events, handle paperwork involved with payroll, substitute teachers, data processing, printing, and graphics.
Key Responsibilities
• Provide secretarial services to the principal and associate principals
• Establish and maintain files for the principal and school office
• Interact positively on a daily basis with parents, volunteers, visitors, students, and staff
• Revise and edit school/principal publications and correspondence
• Maintain school displays
• Supervise students in the office area
• Prepare necessary district and state reports
• Organize large school events, including assemblies, open house, and commencement
• Handle paperwork involved with payroll, substitute teachers, data processing, printing, and graphics
• Provide support to staff as needed (keys, substitutes, time requests, short-term contracts, etc.)
• Prepare and act as editor for school newsletter, building, and student calendar, and weekly staff communications
• Support and organize after-school activities as needed
• Other duties as may be assigned or developed.
Qualifications
• Preparation, experience, skills, knowledge in the operation of computers (word processing, database, spreadsheet applications, and e-mail)
• Fluency in Excel and Word
• Knowledge of or willingness to use Infinite Campus, Time Clock Manager, Frontline
• Good oral and written communication skills
• Ability to prioritize, organize, and initiate responsibility
• Successful experience in a responsible secretarial position with experience in working with large numbers of students, parents, and staff
• Ability to work without supervision
• Knowledge of office machines (fax, scanner, and copy machine)
• Telephone skills, which are polite, tactful, and efficient
• Demonstrate proficiency in typing and other office skills
• Ability to work under pressure with frequent interruptions
• Willingness to assume responsibility
• Ability to work with staff, students, and public
• Capable of representing the school in a professional manner
• Willing to participate in ongoing training.
Work Schedule
• 8 hours per day
• 12 months
Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequently stand, walk, use hands and fingers to handle and/or feel objects, tools, or controls
• Talk and hear
• Squat, stoop, or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches
• Use hand strength to grasp items
• Bend or twist at the neck and trunk more than the average person while performing the duties of this job
• Frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes
• Push/pull items such as tables and carts.
Specific Vision Abilities
Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.
Working Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Moderately quiet noise level
• Commitment of professional working hours that may require extending beyond a typical 8:00 a.m. to 4:00 p.m. workday
• Frequent work in different areas of the building, including in/at desks, on or near the floor, standing, in movement while supervising students during indoor and outdoor activities, etc.
• Usually work in indoor temperatures but will work outdoors when necessary.
Classification and EEO/Affirmative Action Statement
The Cedar Rapids Community School District is an equal opportunity employer. We are committed to diversity, equity, and inclusion. Our goal is to provide fair and equal opportunity for employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
Salary and Benefits
• Hourly: $18.26 per hour
• Standard employee benefit