Executive Administrative Assistant

About the Employer

Executive Assistant (Teaching and Learning) Job Description

Classification

Para

Hiring Specifications

Minimum Qualifications

Education

High school diploma, HISET, or GED

Work Experience

Five years of work experience in an office setting

Licensure or Certification

N/A

Skills, Knowledge, and Abilities

Excellent Customer Service Skills.

Effective written and oral communication. Demonstrates courtesy, tact, and sound judgement in handling sensitive or confidential situations. Ability to prioritize tasks, manage time effectively, and proven ability to meet deadlines. Attention to detail and accuracy. Ability to be a critical thinker and solve problems. Ability to work independently or collaborate effectively within a team. Proficient with Microsoft Office Suite or related software. Maintain confidentiality. Attend work on a prompt and regular basis. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

Job Summary

The Executive Assistant provides administrative support and project management to the Directors of the Department. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the District.

Essential Functions

Answer incoming calls, field questions, and initiate follow-up communication.

Monitor and maintain financial activity and records related to budgeting, purchasing, and payroll. This includes travel requests, P-card transactions, and purchase orders. Coordinate and manage ongoing projects under the direction of Department leadership. Compile and integrate data from multiple sources, including district-specific systems, to produce professional reports, documents, and presentations. Assist with scheduling meetings, sending communication, and recording notes during meetings. Provide support for district-wide communication efforts across various departments. Manage the parent concern line; facilitating timely referral of issues to the appropriate departments and providing stakeholders with necessary information to ensure all concerns are handled professionally and confidentially. Other duties, as assigned

Department

Teaching and Learning

Reports To

Director of Teaching and Learning

Highest Level Supervised

N/A

Bargaining Group

N/A

FLSA Status

Non-exempt

Calendar

12 month / 8 hour day

Physical Requirements

Physical Demand

Frequency

Standing: frequent 33% - 66% Walking: frequent 33% - 66% Sitting: frequent 33% - 66% Bending/Stooping: occasional 1% - 32% Reaching/Pushing/Pulling: occasional 1%- 32% Climbing/Stairs: occasional 1% - 32% Driving: occasional 1% - 32% Lifting (20 lbs.): occasional 1% - 32% Carrying (10 feet): occasional 1% - 32% Manual Dexterity Tasks

Telephone

Frequent 33% - 66% Computer Frequent 33% - 66% Other Never 0%

Working Conditions

Inside

Constant 67% Outside Occasional 1% - 32% Extremes of Temperature/Humidity Occasional 1% - 32%

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

Approved By

06/02/2026 Date: Bryce Amos