Entry-Level Administrative Clerk

About the Employer

Clerk 3

Job Summary

The Clerk 3, School Readiness, provides clerical support and services for Family, Child, and Provider Services. This employee enters data into multiple database systems, answers questions of providers, and assists as needed with other service areas.

District Expectations

All district employees must:

Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance. Support the district's vision, mission, goals, and strategic plan. Engage in civility, respect, and professionalism. Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities

Enters and retrieves information into the Screening and Assessment Database. Enters and retrieves developmental screening information for children and provider. Prepares developmental screening materials for providers and provider training. Attends meetings, training sessions, and/or conferences related to school readiness. Codes, classifies, posts, and consolidates information for involved reports; checks for required forms, documents, affidavits, and number of copies; prepares vouchers showing status of accounts and payments. Composes correspondence; determines necessity for dispatching form letters, notices, pamphlets, brochures, information bulletins, title certificates, reports, vital statistics, purchase orders, and other correspondence of a similar or related nature. Operates various business machines required in accomplishing assigned duties. Compiles data and assist in the preparation of complex statistical analyses and reports. Performs basic clerical functions including setting of appointments, keyboarding, note taking, filing, answering phone, etc. Performs basic computer skills such as keyboarding, spreadsheets, and presentation software. Performs any other duties as assigned.

Responsibilities and Tasks

The responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other Information

Dependability

Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Cooperation

Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service

Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality

Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology

Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

Note

School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

District Preference

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.