Entry-Level Administrative Assistant

About the Employer

Secretary 1

Job Summary

Blake is looking for a student affairs superstar! We need an bilingual, high-energy, get-it-done secretary who can step into student affairs and handle business. This is not the quiet corner of the school. Our ideal candidate must be able to:

Thrive in a fast-paced environment with phones ringing, students waiting, parents calling, radios going - sometimes all at once!

Be firm, fair & consistent with students.

You can love our Yellowjackets and still tell them, 'Baby, the answer is no.'

Requirements

Language Skills

Speak English & Spanish and confidently communicate with our students and families.

Availability

Working hours are: Monday - Friday 7:30am - 4:15pm

Responsibilities

General Administrative Duties

Prepare routine correspondence, memoranda, reports, records, orders, and other office documents from rough drafts, transcribing machines, notes, and specific oral instructions into finished copy. Sorts and files materials, numerically, alphabetically, or by predetermined categories; withdraws material from files upon request and maintains appropriate records of material removed. Operates various general office machines, such as adding machines, calculators, copy machines, collators, decollators, call directories, or other telephone-related devices. Performs basic operations on computers. Prepares reports involving clerical or tabular information, including performing simple calculations.

Public Contact Duties

Provides general supervision of the school clinic. Monitors student behavior in the clerk's work area as well as in the hallways as directed. Monitors the sign-in and sign-out process if so directed. Serves as back-up for various office personnel. Orders, receives, and distributes supplies. Registers students for enrollment as directed. Provides assistance to parents, students, staff, and visitors who enter office. Prepares student expulsion packets.

Technical Skills

Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.

Work Environment

Expectations

Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance. Support the district's vision, mission, goals, and strategic plan. Engage in civility, respect, and professionalism. Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Qualifications

Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Summary

The Secretary 1 is responsible for general correspondence, answering phones, filing, typing, greeting parents and students, and performing other clerical duties as needed.

District Expectations

All district employees must:

Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance. Support the district's vision, mission, goals, and strategic plan. Engage in civility, respect, and professionalism. Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Other Information

Diversity Statement

School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

Veteran Preference Policy

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.