Enrollment Administrative Assistant
About the Employer
Enrollment Clerk
Job Title
Job Title: Enrollment Clerk - Bilingual strongly preferred
Wage/Hour Status
Wage/Hour Status: Non-Exempt
Pay Grade: 196 days
Reports to: Campus Principal
Primary Purpose
The campus enrollment clerk will perform a variety of campus level assignments relating to student & staff information focusing on student attendance, PEIMS reporting and data quality.
Qualifications
Education/Certification
High school diploma is required. Computer software certifications preferred.
Experience
2 years experience managing school records
Special Knowledge/Skills
Must be able to type a minimum of 30 words per minute. Must have the ability to work independently and in a team environment. Must be motivated and a proactive individual. Individuals with Excel experience and knowledge preferred, but not required. Demonstrate the ability to perform responsibilities with limited supervision. Demonstrate the ability to maintain accurate records.
Major Responsibilities and Duties
Student Registration and Enrollment
Serve as the first point of contact for parents and guardians regarding enrollment. Greet visitors to school, determines nature of business, and directs visitors to destination. Engage with potential families through calls, text and email to promote enrolling them in our services. Answer questions about registration, school policies, and academic requirements. Guide families through the enrollment process, ensuring all necessary information is collected accurately.
PEIMS Compliance and Reporting
Prepare enrollment reports and distribute them to administrators to determine coding on a weekly basis (ex. eco dis form, homeless form, military connect form). Enter coding from the enrollment reports into the student information system (SIS). Ensure compliance with attendance boundaries and transfer policies. Maintain a copy and stay abreast of the current student attendance accounting handbook.
Other Duties
Maintain the student enrollment spreadsheet to create a path to registration. Maintain the document folder and clear once the student is activated in Skyward. Verify documentation (ex. birth certificates, proof of residency, immunization records). Coordinate assigning start dates with administration and counselors. Approve online form upon enrollment and move documents into Skyward.
Supervisory Responsibilities
None.
Working Conditions
Mental demands/physical demands/environmental factors:
Work with frequent interruptions, maintain emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying.