Elementary School Secretary

About the Employer

Elementary Secretary Job Description

Location

Image Elementary School

Reports To

Principal

Department

Elementary

Hours/Work Times

8.0 hours per day (7:30 a.m. - 4:00 p.m., includes 30-minute unpaid lunch) 213 days per year (follows 213a calendar)

Primary Duties

Budget

Required Documents

A valid first aid/CPR card must be submitted to classified personnel within 45 days of hire. Only courses with a "hands-on" component taught by a certified instructor are acceptable.

Position Duration

Permanent

Classification Group

Secretarial Class II

Salary Placement

New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Benefits

Evergreen Public Schools offers the following to eligible employees who work at least 630 hours in a school year:
* Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
* For additional information, click EPS benefits information.

Employees may also be eligible to participate in FSA, DCPA, HSA, FPFSA (with HDHP), and other supplemental benefits.

Paid Time Off

Evergreen Public Schools offers paid holidays and paid time off, including but not limited to:
* Sick
* Vacation
* Personal
* PTO
* Religious
* Bereavement leave

Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position: PSE Office-Clerical Group CBA.

Statement

Evergreen Public Schools is committed to eliminating the predictability of outcomes by demographic group and strives to be a diverse community that provides each member with opportunities, access, resources, and support to be successful. Our goal is to recruit, hire, and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically.

Summary Statement

The Elementary Secretary position functions as an office manager in the building, ensuring that student, staff, building, district, and community needs are met in a timely manner.

Essential Functions

Communicate effectively with staff, students, and the general public in person, by telephone, via email, and in writing. Maintain daily attendance by recording all call-ins and tardies. Record and report any contagious diseases to Special Services on a weekly basis. Maintain associated student body (ASB) and General Fund budget accounts, including revolving funds and school store accounts. Initiate purchase orders and receive all supplies. Perform filing and maintenance, including student academic files, health/immunization files, and general office files. Monitor Health Room activities, including performing first aid, supervising volunteers in first aid procedures and safety measures, keeping Health Room stocked with supplies, contacting parents in case of injury or illness, completing accident reports, excluding children for communicable diseases, dispensing medications to students, and working with the District Nurse. Operate the intercom, calling students for dismissal and/or assisting with announcements. Distribute and respond to daily mail when appropriate. Operate all general office equipment, including the computer. Train and coordinate duties of Parent Notification Staff Maintain Substitute and Classified Time Sheets and all leave forms for staff and submit to Sub Office/Payroll in a timely manner. Answer the telephone, transferring calls, forwarding messages, and answering inquiries when appropriate. Greet and assist all persons who enter the building in a positive manner. Maintain various building records, including monthly enrollment count, Instructional Resource Center (IRC) records, Free and Reduced Meal records, forward records of withdrawn students, process new student information, and submit computerized reports as needed. Register students and confer with Principal to determine class placement. Perform voter registration. Perform various typing/keyboarding, including bulletins, forms, handbooks, letters/memos, and reports. Coordinate Substitute Requests with Staff and Substitute Office. Perform first aid/CPR when necessary.

Other Responsibilities

Perform other related duties as assigned.

Physical Demands Required

Vision (66-100%) Hearing (66-100%)

Speaking (66-100%)

Bending (up to 33%)

Standing (33-66%)

Sitting (33-66%)

Writing (66-100%)

Pushing (up to 33%)

Pulling (up to 33%)

Use of hands and/or arms for repetitive motion (33-66%)

Lifting/Carrying up to 50 lbs. (33-66%)

Mental Demands Required

Reading documents (66-100%) Problem solving (66-100%)

Confidentiality (66-100%)

Verbal communication (66-100%)

Written communication (66-100%) Multiple concurrent tasks (66-100%) Constant interruptions (66-100%)

Tools and Equipment Necessary

Computer/Laptop, typewriter, telephone, 10-key calculator, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

Minimum Qualifications

Typing/keyboarding skills of 50 wpm. Demonstrated ability to operate the office equipment as listed in the Tools and Equipment area above. Demonstrated ability to communicate effectively both verbally and in writing. A minimum of two years of experience in a related field or equivalent training. Demonstrated ability to perform basic bookkeeping. Must be able to acquire a working understanding of account codes for payroll purposes. Demonstrated ability to perform independently. Problem solving skills required. Must possess a good math aptitude. Demonstrated ability to perform on the computer using Windows environment and related applications. Must be able to work with constant interruptions in a positive manner. Must possess a current first aid/CPR card, or be able to acquire within 45 days. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

Knowledge, Skills, and Abilities Related to Cultural Competence and Equity

Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others. Supports a positive school environment that celebrates, respects, and values diversity, where learning is made relevant and meaningful to students of various cultures. Participates in activities and discussions that lead to increased cultural competence. Demonstrates a commitment to equitable outcomes for all students. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:
* Cale Piland: Title IX Coordinator, Director of Student Services, 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684, PO Box 8910, Vancouver, WA 98668-8910, telephone: 360-604-4430, caleb.piland@evergreenps.org
* Tai Phong: Section 504/ADA Coordinator, Health Services Manager, 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684, PO Box 8910, Vancouver, WA 98668-8910, telephone: 360-604-6711, tai.phong@evergreenps.org
* Danny Orrantia: Civil Rights Compliance Coordinator, Senior Director of Human Resources, 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684, PO Box 8910, Vancouver, WA 98668-8910, telephone: 360-604-4014, daniel.orrantia@evergreenps.org
* Shane Gardner: HIB Coordinator/Gender Inclusivity, Director of Safety & Security, 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684, PO Box 8910, Vancouver, WA 98668-8910, telephone: 360-604-4066, shane.gardner@evergreenps.org