Elementary School Administrative Assistant - Temp

About the Employer

Job Title

Elementary School Administrative Assistant (Temporary)

Position Summary

The Elementary School Administrative Assistant serves as a welcoming, professional, and responsive point of contact for students, families, staff, and visitors. The administrative assistant supports daily school operations by managing front-office communication, responding to questions and requests, coordinating dismissal changes, and helping families and staff access needed resources and services.

Front Office & Communication

• Answer and direct incoming telephone calls in a professional, timely, and welcoming manner.
• Greet and assist students, families, staff, and visitors who contact or enter the main office.
• Respond to routine questions from staff, students, and families or direct inquiries to the appropriate staff member.
• Monitor and respond to office email and other school communication systems.
• Maintain a calm, helpful, and solution-focused presence in the main office.
• Communicate important information accurately and appropriately while maintaining confidentiality.

Student & Family Support

• Serve as a primary point of contact for families regarding routine school questions, procedures, schedules, attendance, transportation, and other school-related needs.
• Assist families in navigating school procedures and connect them with appropriate school personnel when additional support is needed.
• Support students who come to the main office and ensure they are connected with the appropriate staff member.
• Maintain a welcoming and respectful environment for all students and families.

Dismissal & Student Transportation

• Receive and document parent/guardian requests for changes to a student's dismissal plan.
• Verify dismissal changes according to school procedures before communicating changes to classrooms or dismissal staff.
• Maintain accurate dismissal records and communicate changes clearly and promptly.
• Coordinate with teachers, dismissal staff, transportation personnel, and administrators to ensure students are dismissed safely and appropriately.
• Address dismissal questions and concerns from families and staff.

Administrative & Office Support

• Receive, distribute, and organize school correspondence and materials.
• Support administrators and staff with routine clerical and administrative tasks.
• Maintain confidentiality of student, family, and staff information.
• Assist with school-wide events, meetings, registration, and other activities as needed.
• Follow all school, district, and safety procedures.

Professional Expectations

The Administrative Assistant is expected to:
• Provide exceptional customer service to students, families, and staff.
• Communicate clearly, respectfully, and professionally.
• Exercise sound judgment when responding to questions and concerns.
• Maintain confidentiality and handle sensitive information appropriately.
• Prioritize tasks effectively in a busy school environment.
• Demonstrate patience, flexibility, and a positive attitude.
• Work collaboratively with other administrative assistants, building administrators, teachers, support staff, students, and families.
• Contribute to a welcoming, safe, and supportive school environment.

Reports to

Principal and/or designated school administrator.