Elementary School Administrative Assistant
About the Employer
Job Title - Site Secretary-Trout Elementary
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Location - Ponca City Public Schools, Lincoln Elementary
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Job Type - Full-time
Reports To - Building Principal
Supervises - N/A
Qualifications - High school diploma or equivalent, 1-3 months related experience
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Job Goal - Serve as secretary to the principal and liaison for the school.
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Employment Terms - 10 months, 8 hours per day (7:30 a.m. - 4:00 p.m.), with occasional special arrangements made by supervisor
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FLSA Classification - Nonexempt
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Evaluation - Annually by Building Principal
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Physical Demands - Sit for extended periods, twist at the neck and trunk, bend and reach at various levels
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Regular Requirements - Lift/move up to 15 pounds, repetitive use of fingers and hands
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Occasional Requirements - Walk, lift/move up to 25 pounds, reach with hands and arms overhead
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Visual Requirements - Close, color, peripheral, depth perception, ability to adjust focus
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Hearing/Speaking Requirements - Adequate to exchange information
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Essential Duties and Responsibilities -
* Makes and receives telephone calls, takes messages, and routes calls.
* Maintains school records and files for building, principal, and related requirements, including official attendance records.
* Distributes mail.
* Greets visitors pleasantly.
* Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
* Orientates substitute teachers.
* Processes attendance/payroll for the building staff.
* Provides appropriate first aid needs.
* Assists principal in scheduling use of building.
* Orders, processes, and maintains materials and equipment.
* Serves as confidential secretary to the principal.
* Administers medication according to policy and regulations.
* Operates standard office equipment.
* Attends in-service training as stipulated by district.
* Distributes community/district flyers upon approval from executive director of operations.
* Processes activity/general fund expenditures and maintains records.
* Performs all other tasks as supervisor may assign.
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