Elementary Building Administrative Assistant
About the Employer
Midway Elementary Building Administrative Assistant
Job Summary
The job of Building Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.
Essential Functions
Provide a courteous, efficient, positive, and welcoming atmosphere to students, staff, parents, administration, and community including answering phones in a consistently positive and friendly tone, and performing a variety of other office functions
Perform a wide variety of assignments which are sometimes confidential in nature; operate a personal computer to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials.
Monitor and track attendance, calling parents for absent verifications as well as checking students in and out, compile and complete state-required attendance reporting, work with case managers and truancy board regarding attendance issues.
Prepare student discipline and expulsion letters, track referrals and incident management data.
Maintain, manage, and reconcile substitute program along with the subkeys and folders, ensure limited defined employees are checking in and out daily.
Maintain building crisis plans, update and revise as required, and provide support during drills and emergencies.
Respond to multiple questions and requests from students, staff, and parents in a positive, professional and timely manner.
Maintain a highly organized and efficient file system.
Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
Provide front office support as needed such as inputting work orders, coordinating tech support for copy pods, tracking and distributing and tracking building keys and swipe cards.
Follow policies and procedures as established by the district.
Arrange, participate in, and implement, as directed, conference and committee meetings
Instruct and oversee the activities of para educators, students, and/or assistants, as needed.
Coordinate building volunteers with the district office.
Schedule and manage transportation schedule and field trips.
Maintain a variety of data management systems, including maintaining staff and student information.
Process and distribute faxes, district and US mail and manage accident reports for students and staff.
Perform duties and responsibilities in the health room.
Perform other duties as assigned.
Minimum Qualifications
Education/Training
AA degree or equivalent education and/or work experience
Knowledge, Skills, and Abilities
Considerable knowledge of and ability to use Mac's, PC's and related software
Demonstrated ability to independently respond to problematic situations and to remain calm under stress
Ability to maintain accurate records and enter and maintain data in automated systems
Ability to perform fiscal analysis and make projections
Ability to identify problems and to propose feasible solutions
Ability to develop and conduct training for staff
Ability to multi-task and work independently
Strong organizational skills and the ability to work well under pressure and to meet deadlines
Strong interpersonal skills and the ability to work professionally with persons at all levels
Excellent writing skills and the demonstrated ability to develop written reports and action plans
Possess excellent spelling, grammar, punctuation and composition skills
Demonstrated record-keeping/filing skills and ability to work with figures
Demonstrated skills in written and oral communication and organizational ability
Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be physically capable of kneeling, bending, standing and have the ability to lift up to 50 lbs., if necessary.
Terms of Employment and Salary
As outlined by and in accordance with the Collective Bargaining Agreement (CBA) of the Mead Association of Educational Office Professionals (MAEOP) and policies and procedures of Mead School District. A typical school year consists of the one hundred eighty (180) scheduled school days plus eleven (11) holidays and twenty-one (21) days beyond the one hundred eighty (180) day student calendar.
Salary Range
Min $20.98 - Max $29.79
Salary placement will be at step 1 on the appropriate scale for the position unless otherwise noted within the contract.
Benefits
Each employee shall accumulate twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance. A maximum of three (3) days of annual leave are provided for all employees based on the employee's scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.
Employees Anticipated to Work More Than 630 Hours Per Year Will Be Eligible for Benefits Through the School Employees Benefits Board (SEBB) Standard Benefits Include Medical, Dental, Vision, Life Insurance, and Long-Term Disability.
Positions Anticipated to Work 70 Hours or More Per Month for at Least 5 Months Over a 12-Month Period Are Eligible for Retirement Through the State Department of Retirement Services.
Application
Members of MAEOP Bargaining Group, interested in this position need to apply for this position via the application system, Talent Ed Recruit & Hire at www.mead354.org/employment by accessing the internal postings via the internal link on the upper right-hand corner of the page. You will need to log in using your district email to see internal postings.
Please complete the required information on the internal application, including uploading a letter of interest and current resume to your profile, on or before 11:59 pm, September 18, 2026.
All other applicants interested in this position must apply for this posting through a link to our online applicant system found on the website at www.mead354.org. Upload the required documents to your application.
Below is a list of required materials.
If you have questions regarding this process, you may contact Shelli Nemec at the district administration building or email shelli.nemec@mead354.org.
The application, along with all required documents must be completed on or before 11:59 pm, September 18, 2026. Incomplete applications will not be considered.
Required Documents for a Complete Application
Completed online application
Letter of application that speaks specifically to the applicant's qualifications for this position
College transcripts (unofficial copies are acceptable). You only need to submit these if you have completed college coursework
Resume
Three (3) dated and current (within the last 3 years) letters of recommendation, or 3 completed online reference checks (email addresses required for references) or a combination of 3 letters and completed online checks.
Mead School District #354 is an Equal Opportunity Employer and Does Not Discriminate Against Otherwise Qualified Applicants on the Basis of Sex, Race, Creed, Religion, Color, National Origin, Age, Veteran or Military Status, Sexual Orientation, Gender Expression or Identity, Disability, or the Use of a Trained Dog Guide or Service Animal and Provides Equal Access to the Boy Scouts of America and Other Designated Youth Groups.
Inquiries Regarding Compliance Procedures May Be Directed To The District's Title IX/RCW 28A.640 Officer, Section 504 Coordinator, Josh Westermann, josh.westermann@mead354.org and/or Affirmative Action Officer, Keri Hutchins, keri.hutchins@mead354.org, (509) 465-6000 or via mail to 2323 E. Farwell Rd., Mead, WA, 99021.
Persons Who May Need Some Accommodation in the Hiring Process Should Contact The Human Resources Office at (509) 465-6010.