Curriculum Instruction Assistant
About the Employer
General Duties Summary
Coordinates preparation for trainings and meetings. Supports curriculum and instruction administrators and teachers on special assignment. This position requires an individual with expertise in computer applications, which include, but are not limited to, database and spreadsheets including generating program evaluation reports. Must have excellent organizational skills and be able to support multiple staff members. Must be able to communicate effectively with parents concerning inter-district student transfer requests.
Essential Requirements & Responsibilities
The essential requirements and responsibilities of this position are listed below. Employees in this position must possess the ability to perform the essential functions of the position with or without accommodation.
Maintain and Continually Develop Spreadsheets and Reports Used to Analyze Instructional Data.
Maintain departmental budget Prepare and track individual/agency contractual agreements Conducts training in large and small groups Prepares materials and rooms for trainings and meetings to ensure participant comfort.
Ability to Analyze and Interpret General Business Periodicals, Professional Journals, Technical Procedures or Governmental Regulations.
Prepare documents without spelling, punctuation, capitalization, word usage and sentence construction errors Proof documents, correspondence, etc. Detecting and correcting errors in prepared material
Independent Composition of Routine Correspondence Without Supervision.
Be responsible for the development and maintenance of record keeping and filing systems Plan, organize and complete work in a timely fashion Exercise good judgment, courtesy and tact in public contacts and in making proper disposition of problems Notify department administrator of potential problems within the district
Type Reports, Memoranda, Letters and Legal Documents; Compose Correspondence in Accordance with Standard Procedures.
Perform research projects for administrators Service as a liaison person with teachers, principals and central office administrators Compile statistical data and prepare reports. Keep administrator aware of disposition of certain activities and institute additional inquiries or processes on own initiative or at the direction of administrative official
Primary Responsibility for Organization and Coordination of Annual Classified Inservice.
Order supplies; assist in monitoring of budget and preparing purchase orders; maintain personnel files; review daily mail and take appropriate action Perform public relations and liaison duties on behalf of the administrator Respond appropriately in emergency and crisis situations
Make Independent Decisions Within Established Guidelines and Reporting Structure.
Communicate sensitive information to staff, students, parents, and community members as required Respect the confidentiality of administration, staff, students and organizations of the community
Use Math Skills to Learn and Adhere to the Position’s Accounting Needs Including, But Not Limited To, Purchasing Procedures, Budget Allocations, and Spreadsheets.
Use modern professional secretarial skills to produce work in a timely fashion, properly formatted and accurate. Assignments may include, but not limited to, correspondence, technical and professional reports,, booklets, manuals, guides, schedules and forms
Identify Potential Problems in the Workplace and Notify Appropriate Personnel.
Prioritize multi-tasks from a variety of sources, ensuring timely completion Assist in building and maintaining an office team to support the needs of the administration and schools Maintain a calm professional environment during times when interruptions, disruptions and a stressful environment interfere with the flow of work
Deliver Messages, Packages, Supplies as Required.
Fill and maintain machines that include, but are not limited to, copy and fax
Essential Education, Skills, and Capabilities
Positions in this classification require the combination of education, training and experience to equal or exceed 14-16 years of education (BA from four-year college; or two years related experience and/or training or an equivalent combination of education and experience). Recent experience working with software connected to a network system Current classes in modern computer programs, and secretarial skills Ability to translate technical terminology to public and staff with proficiency
Excellent Communications Skills; Both Written and Oral.
Employee with English as a second language must be able to: Communicate their need for clarification and/or interpretation of directions Attend English classes as requested by supervisor Prepare independently written and verbal communication between the district and schools, home and community which meet the educational standards of excellence Answer phones and take detailed messages Sufficient to set-up and maintain moderate to complicated spreadsheets and databases
Physical and Environmental Requirements
The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting for extended periods of time at a computer station (5-7 hours) Travel in-district for support Answering phones constantly throughout the day Deliver messages, packages, supplies as required Fill and maintain machines that include, but are not limited to, copy and fax Lifting and carrying light weight supplies and equipment (occurs frequently) Lifting and carrying medium weight supplies and equipment (occurs occasionally to seldom) Very busy environment with frequent interruption of assignments by phones, visitors, or emergencies in a semi-open work area.
Evaluation Performance of this Job
Will be evaluated in accordance with the provisions in the collective bargaining agreement between Tigard-Tualatin School District 23J and Oregon School Employees Association Chapter 51.
Terms of Employment
This is a 12 month assignment on the range of the classified job schedule. The assignment of step will be in compliance with the current collective bargaining agreement and range of pay is located in the current classified salary schedule. This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, the administration reserves the right to modify, add or remove duties and assign duties as necessary that still reflect the essential functions of the department.