Children's Business Operations Manager
About the Employer
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Salary/Status: $17/hour, full-time, 12 months
• Reports to: Executive Director of Federal Programs & Ell
Exceptional Children (EC) Business Operations and Compliance Project Manager
The EC Business Operations and Compliance Project Manager, under intermittent supervision, performs complex work with intermediate decision-making discretion, monitoring the compliance and financial aspects of EC programs. Position manages and supports the implementation of district-wide EC initiatives, leads cross-functional teams, and ensures key processes are documented, evaluated, and continuously improved. Employee performs district-level work to carry out Board of Education policies under the direction of the Executive Director of Federal Programs & Ell.
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
• Adhere to all state, federal, and local laws, policies, and procedures
• Apply project management procedures and best practices to assigned initiatives
• Assist in the development of the department-wide annual EC budget
• Review allocations and expenditures for compliance with federal, state, and local laws, rules, regulations, and grants
• Develop financial reports and analyze budgets and expenditures for key stakeholders
• Assist department leadership in overseeing the implementation of current fiscal budget
• Review, analyze, and report on departmental budgets, expenditures, and variances
• Aid in the development and implementation of departmental policies and procedures related to compliance and finance
• Respond to requests for information and advise management staff, school financial staff, and school principals of policies and procedures related to finance and compliance
• Develop and oversee financial audits for EC programming
• Plan, implement, facilitate, and monitor program activities
• Define project scope, goals, and deliverables to align with district objectives
• Create and lead cross-functional teams to ensure successful project execution
• Develop and manage project schedules and timelines
• Set project deadlines, monitor progress, and ensure completion within projected timeframes and budget limits
• Build and maintain relationships with district leadership, vendors, and stakeholders
• Provide regular updates on schedules and change requests to leadership
• Establish key performance indicators and tracking reports to measure project success
• Foster a high level of customer service, innovation, and collaboration within the EC department
• Deliver project documentation and process standardization
• Ensure department processes are documented and reviewed on a scheduled cycle
• Complete local, state, or federal surveys and reports accurately and promptly
• Develop and deliver training and resources related to the EC budget and compliance for key stakeholders
• Participate in professional development workshops and training
Knowledge, Skills, Abilities
• Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system policies related to EC
• Comprehensive knowledge of federal, state, and local regulatory requirements applicable to EC
• Thorough knowledge of record keeping procedures and standards regarding funding, accounting, and auditing principles
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short and long-term end dates.
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to monitor a budget
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to communicate effectively
• Ability to reason, make judgments, and maintain effective working relationships
• Ability to employ positive communication skills in all settings/mediums
• Ability to problem-solve utilizing sound judgment
• Ability to maintain confidentiality regarding school system business
• Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
• Ability to take initiative, work independently, and exercise sound judgment
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
• Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
• Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
• Bachelor's degree in Education, Business, Finance or a related field required
• Five (5) years' work experience in budgeting/accounting, project management, or related field required
• Equivalent combination of education and experience
Special Requirements
• Possess and maintain a valid driver's license or ability to provide own transportation
• Travel to school district buildings and professional meetings