Board Operations Assistant

About the Employer

Administrative Assistant to the Board of Education

Position Summary

The Assistant to the Board of Education serves as a highly responsible and confidential employee who provides executive-level administrative, governance, and operational support to the board of education and superintendent. This position serves as the primary liaison between the board, superintendent, executive leadership, and stakeholders; coordinates board meetings and governance processes; manages official records and communications; and ensures compliance with applicable laws, policies, and procedures.

Essential Job Functions, Responsibilities, and Duties

Serves as the primary liaison between the superintendent, board of education, executive leadership team, and stakeholders by facilitating communication, supporting governance processes, coordinating board actions, and providing executive-level administrative support.

Coordinates all meetings of the board of education, including regular, special, committee, work session, retreat, and public hearing meetings; collaborates in agenda development; prepares and distributes meeting materials; manages public notice and participation processes; coordinates meeting logistics; and prepares and maintains official minutes and records.

Coordinates board appeals, hearings, legal notices, and related proceedings; serves as liaison with legal counsel; and manages legal documentation and administrative support associated with board business.

Coordinates board ethics, governance, and training requirements, including financial disclosure filings, ethics committee support, board member onboarding, required certifications, professional development records, and compliance monitoring.

Serves as a resource to board members and district staff regarding board governance, policies, administrative procedures, open meetings act requirements, ethics provisions, agenda processes, meeting procedures, and legislative or regulatory changes affecting board operations.

Coordinates the development, revision, publication, review, and maintenance of board policies and administrative procedures, ensuring accessibility, compliance, timely updates, and adherence to established review cycles.

Researches, tracks, and coordinates board requests, inquiries, motions, resolutions, action items, and follow-up assignments to ensure timely responses, implementation, and completion.

Receives, coordinates, tracks, and facilitates responses to Maryland Public Information Act (MPIA) requests in collaboration with appropriate departments and legal counsel.

Serves as a primary point of contact for board members, governmental agencies, community organizations, staff, and the public regarding board operations, governance processes, policies, procedures, meetings, and official communications while exercising discretion, professionalism, and diplomacy.

Drafts, edits, proofreads, and coordinates correspondence, reports, presentations, resolutions, proclamations, filings, surveys, and other official board and superintendent communications and submissions.

Coordinates board legislative priorities, advocacy activities, advisory committee operations, appointments, records, communications, and interactions with governmental agencies and community stakeholders.

Manages the superintendent's board-related calendar and coordinates meetings, retreats, conferences, professional development activities, legislative events, travel arrangements, and related logistics involving board members, executive staff, and external stakeholders.

Utilizes district software applications and information systems to support board operations, manage records, track governance activities, maintain board webpages and digital resources, and administer board office budget, purchasing, and expenditure functions.

Maintains the highest level of confidentiality regarding board deliberations, legal matters, negotiations, labor relations, personnel issues, and executive leadership activities consistent with the position's designation as a confidential employee.

Physical and Psychological Conditions/Demands

Ability to sit at a workstation or in board meetings for extended periods. Occasional ability to lift, carry, and move parcels weighing up to 25 pounds.

Unusual Demands

None.

Evaluation

Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools.

Application Procedure

All applicants please apply through the Applicant Tracking System located on the Calvert County Public Schools' website: www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity to meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen.

House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement
Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school-related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement
Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs.

Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, marital status, sexual orientation, gender identity or disability.

Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

Director of Student Services
Director of Human Resources
443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov or call 1-800-421-3481.