Attendance Secretary III

About the Employer

Position Information

• Reports To: Building Principal
• Hours To Work: 8.0 hours per day
• Work Schedule/FLSA Status: Full-time, 202 days per year (10-month: work August-May when students are in session)

Position Purpose

The Secretary 3 - Attendance position performs a wide variety of duties, some of a confidential nature. The duties include general secretarial functions such as answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc., and provides monitoring of students as needed.

General Duties

• Responds to walk-in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Updates student records and attendance in district software systems.
• Maintains attendance records for field trips.
• Enrolls new students in district software systems.

Student Support

• Responds to and processes attendance records and requests.
• Prepares and sends referral of absence behavior (RAB) and GED letters.
• Maintains student information packet (SIP) and handbook cards.

Communication and Administrative Duties

• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.

Supervision and Support

• Monitors and directs the work of student office aides.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.
• Provides administrative and clerical support to the Athletic/Activities Director.
• Assists the Athletic/Activities Director with additional athletics and activities responsibilities as assigned.

Additional Duties

• Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Equipment and Travel

• This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machines. Must always comply with OPS's guidelines for equipment use.
• Limited travel may be required.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Occasional overtime may be required by the supervisor.
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job-related tasks.
• Ability to work outdoors during outdoor student activities.

Interrelations

• Contact with personnel within the district and with customers and vendors.
• Will be working under the direct supervision of the Department Supervisor in order to complete day-to-day tasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities

• A high school diploma or GED equivalent is required.
• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Proficient PC computer knowledge is required.
• Demonstrate proficiency of the English language to read and communicate with others.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. The offer of employment is contingent upon:
• Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., paraprofessionals obtaining 'highly qualified status,' etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for position offered).
• Successful completion of a tuberculosis skin test (if required for position offered).
• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Omaha Public Schools Non-Discrimination Policy

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups.

Accommodations for Individuals with Disabilities

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact the Human Resources Department at 531-299-0240.

Equal Opportunity Employer

Omaha Public Schools is an equal opportunity employer.