Athletic Program Director

About the Employer

Athletic Administrator Job Description

Job Summary

Under the supervision of the Principal, the position is responsible for organizing and administering an effective, comprehensive VHSL Middle and High School Program. The work involves preparing budgets, conducting needs assessments, ensuring regulatory compliance, and developing written materials for distribution to coaches, athletes, parents, and the community.

Essential Duties

To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the duties herein described.

Managing VHSL-Related Positions

Manage all VHSL-related positions at the school; supervise, evaluate, and advise coaches; conduct coaches' meetings to explain local and state rules and regulations.

Eligibility and Scheduling

Prepare and certify all interscholastic eligibility and develop the school's master eligibility list for the Virginia Middle and High School League.
Prepare and issue coaches' handbooks; schedule and conduct coaching orientation by sport seasons; schedule and conduct preseason interscholastic meetings with athletes and parents; assist in the development of athletic handbook/planners, organizing and distributing athletic team pictures, and administration of all contracts between athletic organizations and organizations outside the school in collaboration with the building principal.

Home Activities and Events

Staff and manage the operation of all home activities and events. Staffing includes support personnel, security, game officials, and custodial support; maintain all athletic fields and facilities; and establish and administer crowd-control procedures for all events to ensure the proper enjoyment and safety of spectators and participants.

Documentation and Fundraising

Submit required documentation for athletic events to include, but not limited to, game schedules, law enforcement, officials, gate receipts, ticket inventory and control sheets, interscholastic inventory, and budgets; explore opportunities for fundraising to support the school's athletic program needs.

Transportation and Student Athletics

Secure and schedule transportation for all athletic activities and prepare necessary documents; schedule student athletic physicals and is responsible for maintaining documents/records of same; maintain an inventory of uniforms, medical supplies, and equipment for all interscholastic activities.

District, Region, and State Activities

Serve as a director/administrator for district, region, and state interscholastic activities and championships; organize, schedule, and conduct recognition programs and assemblies for athletic programs; serve as a liaison to the parent and booster groups.

Master Athletic Calendar and Fundraisers

Maintain the master athletic calendar for school and community use; coordinate athletic fundraisers; maintain the fields and concessions; coordinate logistical aspects of planned events with the school administration; coordinate the use of school athletic bulletin boards and showcases.

Compliance and Safety

Model nondiscriminatory practices in all activities; monitor the school's VHSL activities to ensure Title IX compliance.
Administer all safety programs and protocols for all sports teams and events.
Act as the administrator at sporting events.
Ensure compliance with all VHSL regulations and guidance.

Professional Development

Maintain involvement with local, state, and national professional organizations.

Job Specifications

To perform this job successfully, an individual must be able to satisfy each essential duty. An individual must possess a strong knowledge of social science research and evaluation methodology, statistics, and data processing. Knowledge of data processing software. Skill in explaining testing and statistics to administrators, teachers, and parents. Ability to communicate, both in writing and orally, technical information in a way that is understandable to people without technical training.

Minimum Qualifications

Must possess a Bachelor's degree. Administration endorsement preferred (required within 3 years of hire).

Knowledge, Skills, and Abilities

Knowledge of VHSL regulations. Working knowledge of Title IX and its applicability to public school athletics. Understanding and working knowledge of state and local initiatives concerning athletics.
Ability to establish and maintain effective working relationships with school administrators, parents, students, and the general public.
Knowledge of policy, organization, and operation of a successful middle and high school athletic program.
Ability to communicate effectively both orally and in writing, including the ability to publish and to make presentations to community groups, organizations, and other officials.
Ability to effectively administer several tasks simultaneously, using organizational, managerial, and leadership skills.

Working Conditions and Physical Requirements

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; speak in audible tones so that others may understand; and have physical agility to lift to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Duties are usually performed in a school/classroom environment. Duties may be occasionally performed on field trips away from school. The noise level in the work environment is usually moderate.

Clearance and Supervision

Clearance: Criminal Justice Background Check, Fingerprinting, TB Assessment
Supervision exercised: Assigned Staff
Supervision received: Principal
This job description does not state or imply that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the Principal or appropriate Administrator.
Accomack County Public Schools reserves the right to update, revise, or change this job description and related duties at any time.

Equal Employment Opportunity

The Accomack County School System is an equal opportunity employer and does not discriminate based on age, sex, disability, race, color, religion, national origin, or military service in its employment practices.