Assessment Clerk
About the Employer
Job Description
Reports to: Campus Administrator or Department of Special Education depending on location. Duty Days: 187 Wage/Hour Status: Non-Exempt Pay Grade: AS02 Date Revised: 01/2026
College Hours, High School Diploma or GED
College hours, high school diploma or GED
Proficient Typing, Word Processing, and File Maintenance Skills
Proficient typing, word processing, and file maintenance skills
Working Knowledge of English Grammar, Spelling, and Math
Working knowledge of English grammar, spelling, and math
Excellent Organization, Communication, and Interpersonal Skills
Excellent organization, communication, and interpersonal skills
Accuracy in Record Keeping and Form Completion
Accuracy in record keeping and form completion
Ability to Keep Information Confidential
Ability to keep information confidential
Bilingual Preferred
Bilingual preferred
Primary Purpose
Assume clerical duties to support diagnostic specialists, ARD facilitators, and speech language pathologists in the fulfillment of their assigned duties to support preparation evaluations and admission, review, and dismissal committee meetings.
Maintain Confidential Audit Folder Filing System
Maintain a confidential audit folder filing system and systematic access by school and district personnel
Prepare Paperwork for Initial Referrals and Reevaluations
Prepare paperwork for initial referrals and reevaluations.
Assembly of AuditFolders on New Referrals and Newly Enrolled Special Education Students
Assist in assembly of audit folders on new referrals and newly enrolled special education students.
Order Special Education Supplementary Forms and Organize Storage
Order special education supplementary forms and organize storage of the forms.
Obtain Special Education Records on New Transfer Students
Assist in obtaining special education records on new transfer students.
Scheduling ARD Meetings
Assist in scheduling ARD meetings with campus and related services staff and parents/guardians/adult students and notify staff members through Microsoft Outlook calendar notices.
Completion and Dissemination of ARD Committee Notices
Assist with completion and dissemination of ARD committee notices in the special education management program.
Secure Trained Interpreters
Secure trained interpreters for evaluations and ARD meetings requiring interpretation.
Contacting Parents/Guardians/Adult Students
Provide assistance to evaluation personnel in contacting the parent/guardian to encourage attendance at ARD meetings.
Maintenance of Completed PEIMS Documentation
Assist with maintenance of a file folder/notebook of completed PEIMS documentation.
Exchange of AuditFolders between Campuses and Education Support Complex
Assist with exchange of audit folders between campuses and the education support complex.
Attendance at Scheduled Diagnostic Clerk Training Meetings
Attend scheduled diagnostic clerk training meetings.
Annual Inventory of Testing Equipment
Assist with an annual inventory of testing equipment.
Other Duties as Assigned
Other duties as assigned.
Other Shared Duties as Assigned
Other shared duties as assigned.
Personal Care as Identified in Applicable Student IEPs
Provide personal care as identified in applicable student IEPs.
Equipment Used
Personal computer, printer, copier, and fax machine.
Working Conditions
Maintain emotional control under stress; work with frequent interruptions; work for multiple supervisors; lift and move confidential files.
The Foregoing Statements Describe the General Purpose and Responsibilities Assigned to This Job...
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.