Administrative Support Clerk

About the Employer

Overview

Job Title: Secretary A - 10 Month (Attendance/Clinic) - Scope: - Qualifications: - Responsibilities: - Physical Requirements: - Return:
• Assist Building Administrator(s) in maintaining a smooth and efficient running of the school office.
• Project and promote a positive image of the school and the district through courteous and helpful handling of all peoples and records associated with running the building.
• Maintain general knowledge of the district operation and specific information and knowledge of the school operation you serve.
• Minimum of High School Diploma
• Prefer College or 2 Years Experience in Similar Position
• Confident, well-groomed, professional, self-motivated, and able to work with minimum supervision
• Excellent communication skills (verbal and written)
• Ability to interact pleasantly and tactfully with administrators, students, employees, and visitors
• Competent computer skills: Microsoft Applications and Database Software such as Powerschool
• Competent clerical and organizational skills
• Greet students, staff, and visitors
• Answer phone and relay and/or take/deliver messages
• Create an organized and efficient running office
• Perform as confidential secretary to administrator and district
• Register students, checking all forms for accuracy and signatures, making copies as needed
• Maintain student enrollments cards, keeping them up-to-date and complete
• Maintain accurate record of student book rental
• Track student attendance - keeping records up-to-date and accurate
• Enter data into database programs
• Maintain all files as directed by administrator (i.e. student, employees, correspondence)
• Check time sheet for hourly wage employees; sending to board office for payroll
• Maintain absentee report for classified employees and forwarding to board office each week
• Maintain an up-to-date master schedule
• Type suspension letter and maintain file on all such letters for end of year report
• Compile information and complete all state reports as directed
• Maintain and track supplies - requisitions, purchase orders
• Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by administrator
• Coordinate the work of other secretaries and volunteers as directed by administrator
• Keep supply of district forms needed for employees
• Perform other duties as directed by administrator(s)
• Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basis
• Must be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basis
• All Building Secretaries are at the direction of the Building Principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.