Administrative Specialist - Education

About the Employer

School Administrative Specialist I (North MS) - Colorado Springs School District 11

Position Profile

Position: Educational Support Professional: School Administrative Specialist I

Department/School: North MS

Reports to: Principal

FTE: 1.0

Days/Year: Varies

Salary Grade: A07

Salary Schedule: This position is based on the 2026-2027 ESP Salary Schedule, School-Based Positions (Group B)

FLSA Status: Non-Exempt

Position Summary

Provides general clerical and office support to ensure the efficient daily operation of the school office. Assists staff, students, and families while performing routine administrative, recordkeeping, and customer service functions.

Essential Job Functions

Provides reception services; answers telephones and greets visitors Word-processes correspondence, reports, and other documents Copies, distributes, and files documents as required Assists with student enrollment/withdrawal procedures and maintains related records Maintains and updates student files, attendance records, and basic reports Performs daily data entry and database updates Assists students, staff, and families with routine inquiries Schedules appointments and meetings Orders and maintains office supplies May collect fees and issue receipts in accordance with established procedures May assist with textbook processing and inventory Provides basic first aid and administers/monitors student medication as required; documents services provided Assists with preparation of reports and school communications Performs related duties as assigned

Knowledge, Skills, and Abilities

Knowledge of:

Modern office practices and standard office equipment

Skills in:

Strong organizational and customer service skills

Ability to:

Operate computers and keyboard devices at a moderate speed Use word processing, spreadsheet, and database software Maintain accurate records Communicate effectively and work cooperatively with others

Qualifications

High school diploma or equivalent

Preferred Qualifications:

One (1) year clerical or office experience preferred

Preferred CPR/First Aid Certification (or ability to obtain)

Preferred language - Spanish

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Employee Benefits

Non-Recurring Pay: 7% of base salary in non-recurring pay (distributed as 3.5% on November paycheck and 3.5% on May paycheck)

Staffing Stability Incentive (Adams Elementary, Galileo Middle School, and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.

Salary Setting

Employment, Assignment, and Salary Placement is in accordance with Job Description Requirements. A work history is required to demonstrate job title, job duties, and time worked in the position.

Grade Placement for ESP Positions is Determined by the Salary Schedule by Job Title Resource. Refer to How Your Compensation is Determined for more details.

New Hires:

Any newly-employed Education Support Professional will be placed on the 25-step system. Each step represents two years of experience, based upon equivalent experience. The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on Step Ten (10).

Rehires:

Returning employees who have previously resigned or separated from the district will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the board during the years in question.

Employees with Experience in the District Who Have Left and Then Returned to the Same Position Shall Be Hired at the Same Pay Grade (Refer to ESP Placement on Salary Schedule by Job Title).

Additional Relevant Experience Gained After Resignation May Be Evaluated from the Employee’s Application and Updated Resume.

See Employee Handbook (Located on the D11 Website) for Information on Salary Setting for Rehires (After Retirement), Promotions, and Lateral Transfers.

Equal Employment Opportunity

School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 Administrator/Supervisor, or D11 Nondiscrimination Compliance/Grievance Coordinator.

Nondiscrimination Compliance

The Office of Equal Opportunity Programs and Ombuds Services has been designated to coordinate compliance with: Equal Pay Act of 1963, Civil Rights Act of 1964 (as amended), Age Discrimination in Employment Act of 1967, Title IX - Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, Pregnancy Discrimination Act of 1978, and Americans with Disabilities Act of 1990. For additional information, please contact the District 11 Office of Equal Opportunity Programs & Ombuds Services at 1115 North El Paso Street, Colorado Springs, CO 80903-2599, Phone: 719-520-2288, Fax: 719-520-2442.

Board Policies Addressing Nondiscrimination in District 11

AC, AC-R, GBA, GBAA, JBB, JBB-R