Administrative Coordinator
About the Employer
Qualifications
Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.
Position Summary
This position is responsible for performing clerical and/or record-keeping tasks on the automated student system as required to handle student registration forms, scheduling, sending and receiving student transcripts, records, and student attendance. This position provides support to the elementary school office by maintaining, monitoring, and managing an accurate student database and student records/files; providing customer service and secretarial support; managing the daily student attendance process; and monitoring daily visitors to ensure a safe school environment.
Essential Functions of this Job
Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations.
• Registering students.
• Maintaining active student records including grades.
• Receiving and sending student records.
• Maintaining a student master file.
• Requesting and sending student transcripts.
• Keeping student attendance records.
• Completing monthly attendance records.
• Computing F.T.E. reports.
• Keeping class enrollments.
• Complying with requests for proof of age, graduation, enrollment, and driver's education papers.
• Securing health reports on out-of state students.
• Preparing data for computer processing.
Non-Essential Functions of this Job
Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed.
Work Context
Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.
Physical Environment
Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.
Collective Bargaining Agreement
4 - ESP Union - F1 - 12-month OPS
Salary Grade
Grade A/Pay Grade FRS/FLSA Status Non-Exempt
Local Code
10401 EEO 551 Approval Date 5/10/2022 Date Last Revised