About the Employer
Administrative Assistant - R.I.S.E. Program - R3 Grant
Job Details
Hours per day: 3-5 hours a day
Days per year: As needed (may not exceed 585 hours per year)
Requirements/Qualifications
General Qualifications
Ability to follow written and oral directions and to complete tasks with a minimum of supervision.
Ability to communicate and maintain good working relationships with grant administrator, district 186 staff, grant partners, other staff, parents, students, and general public.
Working knowledge of business English and accurate spelling.
Technical Skills
Experience with Microsoft Office, with specific strong working knowledge of Word, Excel & FileMaker.
Organizational Skills
Excellent organizational and time management skills.
Interpersonal Skills
Ability to interact professionally with representatives from educational and governmental agencies, training agencies, private business and industry.
Ability to maintain files.
Transportation and Background
Reliable transportation is required.
Background working in grants, with specific knowledge of grant budgets and deliverables preferred.
Ability to work with minimal supervision.
Specific Responsibilities
Grant Management Support
Act as assistant to the grant administrator for the R.I.S.E. program - R3 grant, providing all support requested for various grant management activities.
Responsible for maintaining the budget, handling expenditures, working with the district accounting department, and with staff from ICJIA to get various approvals as needed for expenditures.
Payroll and Human Resources
Responsible for staff payroll and working with the district 186 payroll department.
Data Management
Create and maintain a FileMaker database of students for grant data tracking & reporting purposes.
Student Support
Ability to interact well with students and assist as needed with student onboarding activities and paperwork.
Errands and Representations
Assist with running various errands, including assisting with student needs for internships, picking up student and staff time sheets at work sites when needed, and representing district 186 at job sites for paperwork completion purposes when needed.
Other Duties
Other duties as assigned by grant administrator.
