Administrative Assistant Manager
About the Employer
Secretary II/III Job Description
Position Title
Position Title: Secretary II/III
Department
Department: Potomac Intermediate
Reporting Structure
Reports to: Building Principal/Supervisor
Contract Details
Contract Days: 210
Start Date: September 9, 2026
Hours: 8:00 am - 3:00 pm
Salary: Grade E/F (Min. $33,369 - Max. $47,197)
Filling Service Personnel Vacancies
Consider applicants in this order:
- Regularly employed service personnel who hold a classification title within the classification category of the vacancy
- Service personnel who have held a classification title within the classification category of the vacancy whose employment has been discontinued in accordance with this section
- Regularly employed service personnel who do not hold a classification title within the classification category of the vacancy
- Service personnel who have not held a classification title within the classification category of the vacancy and whose employment has been discontinued in accordance with this section
- Substitute service personnel who hold a classification title within the classification category of the vacancy
- Substitute service personnel who do not hold a classification title within the classification category of the vacancy
- New service personnel
Evaluation Criteria
For each candidate, consider each of the following:
- Seniority
- Qualifications
- Evaluation of past service
Summary
Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem-solving, material acquisition, cash handling, record keeping, etc. Primary duties are master schedule, attendance, enrollment, and faculty attendance.
Essential Duties and Responsibilities
Communicates, collaborates, and cooperates with colleagues, supervisors, and students. Student scheduling Makes and receives telephone calls, takes messages, routes calls Maintains school records and files for building, principal, and related requirements Distributes mail Greets visitors, works with parents, professional, and non-certified staff in a pleasant and efficient manner Types, prepares, distributes, files records/reports, correspondence, mailings, etc. related to building functions and principal needs Orientates substitute teachers Processes attendance/payroll for the building staff Takes/transcribes notes for correspondence Provides appropriate first aid needs Attends open house Orders, processes, and maintains office materials and equipment Maintains confidential Administers medication according to policy and regulations, if necessary. Operates standard office equipment Takes in-service training as stipulated by contract Distributes district flyers Works with business office to process purchase order numbers, petty cash as delegated by the principal Performs duties in accordance to contract, W. Va. Code, and policies. Other duties may be assigned.Supervisory Responsibilities
None.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Take and pass the W.Va. Department of Education's competency exams for secretary classification.Education and/or Experience
High school diploma or General Education Degree (GED).
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Other Skills and Abilities
Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and board of education policies.Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to loud.Evaluation
Job performance is evaluated in accordance to district guidelines by the district supervisor.
The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.
Berkeley County Schools Policy
Berkeley County Schools is bound by statute to recommend the most qualified applicants for position vacancies. In order to determine those qualifications as set forth by the West Virginia Code, we require all applicants to fill out an application, which includes references, and, in many instances, participate in interviews.
Failure to provide references, negative references, and failing to participate in requested interviews may impact negatively a candidate's qualifications.
Eligibility Requirements
Applicants who have been dismissed or have had their contracts non-renewed for cause are not eligible for consideration. Applicants who receive unfavorable reference recommendations will not be eligible for consideration. Applicants must complete the entire application and provide all documents required. Failure to complete the application and provide requested items will result in the application not being considered.