Administrative Assistant II

About the Employer

Job Title - Administrative Assistant II
Location - Booker High
Cost Center - Booker High
Hours per Day - 7.5
Contract Months - 11
Posted - 5
Posting Closing Time - 4:30 pm
Title I: No Requirements Test - No
High School Diploma/Equivalent - Yes
Salary Lane - SSP06
Salary Schedules - Salary Schedules
Administrative Assistant II Salary Schedule - SSP6
Cost Center - District-wide
Qualifications
* High school diploma or equivalent.
* Minimum of one (1) year secretarial experience.
* Demonstrate proficiency in secretarial skills.

Knowledge, Skills and Abilities
* Ability to meet and interact with the public.
* Proficiency in the use of computers and specific software.
* Knowledge of basic office equipment.
* General working knowledge of school and/or district.
* Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision.
* Ability to work alone or as part of a team.
* Good oral and written communication skills.
* Basic mathematical skills.
* Good organizational skills.

Reports to - Principal
District Administrator
Job Goal - Perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.

Supervises - N/A

Performance Responsibilities
* Perform secretarial and clerical tasks and manage the day-to-day processing of communications, records, and secretarial duties within the office.
* Operate a variety of office equipment, including computer.
* Transcribe, create, and type correspondence.
* Duplicate, assemble, and distribute documents.
* Maintain office records and files.
* Process communications, including telephone calls, faxes, and mail.
* Assist staff and the public by answering routine questions, scheduling appointments, and completing forms.
* Assist in preparing communications for students, parents, district staff, and/or the public regarding various activities and announcements.
* Communicate effectively with public, students, coworkers, and administration.
* Respond to inquiries and concerns in a timely manner.
* Assist in maintaining payroll records as assigned.
* Keep supervisor informed of potential problems or unusual events.
* Demonstrate initiative in the performance of assigned responsibilities.
* Model and maintain high ethical standards.
* Follow attendance, punctuality, and proper dress rules.
* Maintain confidentiality regarding school matters.
* Maintain positive relationships with students, parents, and staff.
* Participate in workshops and training sessions as required.
* Provide typing, filing, duplicating, inventory, record-keeping, and other general clerical duties for other school personnel as directed by supervisor.
* Perform data entry as necessary or assigned.
* Prepare all required reports and maintain all appropriate records.
* Follow all school board policies, rules, and regulations.
* Exhibit the interpersonal skills necessary as an effective team member.
* Demonstrate support for the school district and its goals and priorities.
* Sustained focus and attention to detail for extended periods of time.
* Perform other incidental tasks consistent with the goals and objectives of this position.

Physical Requirements - Light work: exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

Terms of Employment
* Salary and benefits shall be paid consistent with the district’s approved compensation plan.
* Length of the work year and hours of employment shall be those established by the district.

Evaluation - Performance of this job will be evaluated in accordance with provisions of the board’s policy on evaluation of personnel.
Job Description Supplement No. 05