Administrative Assistant II
About the Employer
Job Title: Professional Secretary II, 12 mos
Operations Center - Maintenance/Security Department
Work Schedule
7:00 am - 3:30 pm Starting/ending time may change as they are set by building current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application.
Entry Wage
2026-27, $19.64/hr: Current secretaries with seniority please refer to the wage sections of the secretary contract. Internal bidders: Open thru 9/24/26 @ 4:00 pm External applicants (will hire externally if no internal bidder): Open until position is filled.
Duties & Responsibilities
• Greet operations customers in a pleasant manner and directs customers accordingly.
• Receives calls; accurately records messages.
• Responds to two-way radio calls; relays messages accordingly.
• Processes routine correspondence and mailing for the purpose of documenting activities, providing written reference and conveying information.
• Assists project managers as needed.
• Maintains records for various compliance issues and inspections.
• Maintains district utility trends and costs, downloads to (b3); gas, electric, water, sewer, and phone bills.
• Transforms data into usable graphs, pivot tables and charts to display district trends.
• Types purchase orders requests; monitors receipt of goods and prepares receiving reports as needed.
• Researches suppliers, equipment and contracts for the purpose of ensuring conformity to regulations and district guidelines.
• Processes insurance claims as needed for fire, theft and flood damage.
• Schedules a variety of activities as may be required for the purpose of meeting staff development needs and for efficient utilization of personnel, equipment and facilities.
• Processes direct pays.
• Processes incoming checks and cash deposits.
• Processes maintenance and temp at will payrolls.
• Assist the other secretary with asbestos management plan project binders; distributes updates to buildings.
• Assist with preventive maintenance as needed.
• Order vehicle fuel for transportation, maintenance and pool vehicles; processes monthly reports.
• Maintains FOBs and gas boy program records.
• Processes playground inspections.
• Work orders via School Dude for technology repairs at operations.
• Utilizes Docushare filing system for document archives.
• Maintains document files on server and shared Google Docs.
• Assist other operations secretaries and personnel as needed.
Physical Requirements of Position
• Ability to lift and carry materials weighing up to 25 lbs.; occasionally lifting 50 lbs.
• Ability to bend, squat, and kneel.
• Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.
• Ability to operate computer, calculator, copy machine, telephone, scanner, and other office equipment with dexterity and in a safe, efficient manner.
Special Qualifications Required/Desired
• Must have a high school diploma or GED equivalency.
• Excellent attendance is required to perform all duties & responsibilities of this position successfully.
• Skilled in use of Microsoft Office; proficient knowledge of graphing/charts.
• Skilled in the use of formulas, calculation, percentages
• Ability to master specialized software associated with position responsibilities (UMPRO and B3).
• Ability to work under pressure, establish priorities, meet deadlines while maintaining a calm demeanor during stressful situations.
• Flexibility, self-starter, good communications skills both written and verbal.
• Great organizational skills, positive, personable, multitask, works well with others, attentive to detail, supports department initiatives.
Test
A test will be administered over graphing, calculations and basic computer skills.
Davenport Community School District
The Davenport Community School District is an equal opportunity employer.