Administrative Assistant Business Office

About the Employer

Assistant - Administrative Assistant (Business Office) (SY26-27)

About Chelsea Public Schools

The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educes over 6,200 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, a virtual school, and 2 high schools. CPS is a culturally responsive school district. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth. More information about CPS can be found on our website at www.chelseaschools.com/cps.

Job Responsibilities

Administrative Support

Manage scheduling, coordinate office operations, answer telephones, receive visitors, and maintain standard professional office protocols.

Data & Reporting

Compile information, perform data entry, and gather research to prepare, review, and analyze departmental reports.

Financial & Grant Management

Prepare and track requisitions and purchase orders; analyze and manage department and grant budgets; and research and compile information to support grant writing.

Document & Presentation Preparation

Draft agendas, correspondence, and powerpoint presentations utilizing spreadsheets, databases, word processing, email, and internet applications.

Records Management

Handle sensitive data with strict confidentiality, judgment, and discretion while organizing, filing, and maintaining all office correspondence and records.

Project & Team Collaboration

Complete special projects, attend assigned meetings, and directly assist the Executive Director of A&F, Grants Administrator, Superintendent, and Personnel Office with related tasks.
Assists the Executive Director of A&F and the Grants Administrator with related duties as needed.
Assist the Superintendent and Personnel Office as needed.

Qualifications Required

College degree in Finance or Education preferred; relevant experience may be substituted for education

Detail-oriented and self-motivated

Thorough knowledge of office procedures. Business math, grammar, and the use of office equipment

Familiarity with the rules, laws, procedures, and regulations pertinent to the assignment.

Ability to operate computers programs with expertise and professionalism.

Knowledge and ability to ensure form in logic to prepare and proofread correspondence, reports, spreadsheets, and powerpoint presentations on Microsoft Office, Munis Finance, other related programs

Ability to organize time, work independently, and accomplish tasks despite frequent interruptions.

Ability to maintain detailed statistics and records as required by the assignment.

Ability to communicate effectively with the public, co-workers, officials, and those at other agencies.

Qualifications Preferred

Salary

Compensation is commensurate with experience and education level.

Terms

This position is a full-time position (40 hours/week) for set hours between 8:00 AM - 4:30 PM. This position requires working on-site. This is a non-bargaining position and is eligible for benefits.

Equal Opportunity Employer

Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.