Administrative Assistant

About the Employer

Qualifications

• Associate’s degree or equivalent from a two year college preferred.
• High school diploma and one year relevant office experience; or general education degree (GED) and three years relevant office experience.

Job Title (for context)

Administrative Associate

Position Purpose

Provides comprehensive administrative support to the principal, department head or other administrative personnel. (Alternate position titles include Administrative Assistant/Guidance; Administrative Assistant/Technology; Administrative Assistant/Professional Development.)

Essential Functions

• Receive telephone calls, correspondence, deliveries and visitors, and respond or refer appropriately.
• Prepare, type, copy, mail, and file materials such as correspondence, reports, and bulletins.
• Schedule appointments and meetings.
• Assist in preparation of materials and in the use of office equipment.
• Provide backup and assistance to other clerical areas.

Compliance with Policies and Regulations

Comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department.

Additional Duties

Perform other related tasks as assigned by the principal, chief officer, superintendent or other district office administrator as designated by the superintendent.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk for required periods of time.
• Speak and hear.
• Communicate effectively in English, using proper grammar and vocabulary.

Workplace Expectations

Work effectively with and respond to diverse cultures or backgrounds. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting. Have regular and punctual attendance. Follow all district policies, work procedures, and reasonable requests by the proper authorities.

Reports and Salary Classification

Reports to: Principal Days per year: 190 Salary classification: Paid on the Classified Staff salary schedule Level 103 Employee group: Classified Application procedures: Must apply online by completing a “Classified” application and adding this specific job to your online application. FSLA status: Non-exempt

Employee’s Acknowledgement Statement

• I have reviewed the above position description and understand its contents.
• I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
• I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the district regarding the requested accommodation(s).

Employee’s Name (Print): _____

Employee’s Signature: ______ Date: _______