Administrative Assistant

About the Employer

Secretary - Clerk Job Description

Hourly Wage Range and Work Schedule

Hourly wage range: $26.89/hr - $33.64/hr
Hours per day: 4 hours per day
Days per year: 210 days per year
Shift: 9:00am-1:00pm

Identifying Information

Job Title: Classification Level: Clerk / Assistant Secretary S-1
Reports to: Working Title: Departmental Director Clerk � SSC
Building Administrator Clerk � Scheduling & Traffic Safety
Assistant Secretary � Elementary
Clerk � Transportation

Summary of Assignment

Under the direction of the appropriate administrator or departmental director, provide clerical support utilizing standard office practices and general work instruction. Assist the secretary in all phases of office operations.

Essential Functions

Perform general clerical duties such as:
- Screen and respond to telephone calls and inquiries; direct incoming calls to appropriate staff.
- Greet and assist walk-in customers.
- Compose, type, proof, and edit general correspondence.
- Input data entry.
- File documents.
- Fax documents.
- Photocopy documents.
- Sort, distribute, and/or open mail and packages.
- Maintain records/files.
- Schedule meetings, appointments, and training sessions.
- Process district forms.
- Assist with the preparation, maintenance, and distribution of reports, documents, bulletins, records, and schedules.
- Assist with purchasing, maintenance, and distribution of supplies and equipment.
- Collect money/fees.
- Assist with annual inventory.
- May train and coordinate student helpers.
- May be required to provide first aid to students in the absence of the school nurse or health assistant.
- May be required to monitor students on the playground.

Perform other duties as required.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

Minimum Qualifications

Education and Experience:
High school diploma or equivalent (GED).
Experience in a customer service or educational setting.

Required Knowledge, Skills, and Abilities:
Ability to proficiently keyboard, utilize word processing, spreadsheet, and scheduling software; navigate the internet; and operate email applications.
Ability to operate general office equipment such as photocopier, fax, personal computer, telephone, 10-key, etc.
Basic knowledge of general office procedures and protocols.
Basic knowledge of business math (addition, subtraction, division, percentages).
Basic knowledge of appropriate spelling, punctuation, grammar, and sentence structure of the English language.
Ability to sort/file alphabetically and numerically.
Ability to work cooperatively and effectively with others.
Ability to effectively organize and prioritize tasks with conflicting deadlines.
Ability to take initiative and work independently.
Ability to maintain confidential and sensitive information.
Ability to communicate effectively and professionally with students, staff, parents, and volunteers within a diverse environment.
Ability to exercise sound decision making skills.

Certification and Licenses:
Successful fingerprint and background check.
CPR and first aid certification or ability to obtain within six (6) months of hire.

Desirable Qualifications:
Experience in an office setting.

Working Conditions

Work is performed in a regular office/school environment. May be required to go outside to reach other buildings and/or monitor students on playground. Ability to use fingers, hands, and arms; speak and hear clearly; sit or stand for prolonged periods of time; lift 35 pounds; and bend, twist, walk, press with arms/hands, and reach requiring ordinary physical effort are all required.

Heavy emphasis on keyboarding, data entry, and filing. Exposure to inclement weather, occasional loud noise, normal levels of office dust, VDT screens, and office machines and their required chemicals are part of the job.

FLSA: Non-Exempt Affiliation: ESPCP

Job Class: Office/Clerical (940) Work Year: 260 Day SSC/Operations
210 Day __ Elementary

Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.
*Shifts are subject to change.

Conditions of Employment

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW 28A.400.303. (Note: All associated background check fees are the employee’s responsibility.) The fingerprint scan must be completed prior to the first day of employment.

Insurance Benefits

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long-term disability and basic life insurance benefits.
Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

Retirement and Deferred Compensation

Eligible employees are required to be a member of the Washington State Department of Retirement Systems plan. For eligibility information, check on the link to the department of retirement systems’ web site.
Employees also have the ability to participate in tax-deferred 403(b) and 457 deferred compensation plans (DCP). These are supplemental retirement savings programs that allow you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the department of retirement systems.
To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The district provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154, gdavis@cloverpark.k12.wa.us; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170, jherbold@cloverpark.k12.wa. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/us-ocr. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/cpsdhibpolicy; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/ospimodellanguage.