Accounts Payable Clerk III

About the Employer

Clerk III, Accounts Payable

Job Summary

Reports to: Accounts Payable Supervisor

Department/School: Business Office

Exemption Status/Test: Nonexempt

Pay Grade: CT6

Days: 226

Primary Purpose

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification

High school diploma or GED

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee

Special Knowledge/Skills

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Proficiency in use of calculator and office machines

Ability to communicate effectively

Experience

Two years accounting or accounts payable support activities that include verification and posting experience at clerical level

Major Responsibilities and Duties

Accounting

Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.

Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.

Detect and resolve problems with incorrect orders, invoices, and shipments.

Contact district personnel and vendors to correct or obtain information needed.

Confirm balances in accounts for all requisitions.

Prepare and distribute paid invoices at designated times.

Prepare daily report totals of inputted vendor payment data.

Data Entry

Input accounting data into automated accounting system using personal computer.

Records and reports

File office copies of checks, requisitions, invoices, and purchase orders.

Keep records up to date.

Maintain vendor files and set up new accounts when changes occur.

Other

Communicate current status of invoices to campus staff.

Prepare correspondence using personal computer.

Receive incoming calls, answer questions, and direct calls to the proper party.

Keep informed of and comply with state and district policies and regulations concerning primary job functions.

Perform other job-related duties as assigned.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands/Physical Demands

Mental demands: Work with frequent interruptions, maintain emotional control under stress

Equal Opportunity Employer

It is the policy of South San Antonio ISD not to discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation or disability in its vocational programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended, and SSASID's Board Policies DI, FFH, and FFI